The original decision (submitted in January 2026) was taken to allow two months of invoicing, issued separately, outside of the expired contract in order to maintain uninterrupted access to the Oneserve software, licences and support services. This temporary arrangement ensures operational continuity while the necessary governance, approval and procurement processes for the contract renewal are completed. Without this interim provision, essential services would be at risk of disruption.
As the renewal process has not yet reached conclusion, a further month of out-of-contract invoicing is now required to maintain service continuity. The remaining approvals and contractual steps are in progress and are expected to be finalised by early April, at which point the renewed agreement will take effect and no further out-of-contract billing will be necessary.
The invoiced amount is £5098.55 plus VAT which is within the existing budget.