The recommendation to extend the contract with JDi Solutions for the Opus Consult Planning Policy consultation system is based on the following key considerations:
1.Ease of use
The system is specifically designed to meet the requirements of Planning Policy consultations, offering a streamlined and intuitive interface without unnecessary complexity. This improves usability for both officers and members of the public.
2.Compliance with Standards
The system meets all relevant standards for data protection, cybersecurity, and accessibility. A Data Protection Risk Assessment has confirmed the platform as low risk, with built-in GDPR safeguards that reduce the potential for human error.
3.Value for Money
The annual cost is lower than comparable systems available through the G-Cloud 13 framework. The Council continues to benefit from a cost-effective solution that meets operational needs.
4.Proven Performance and Support
Over the past two years, JDi Solutions has demonstrated responsive and flexible support, particularly during high-profile consultations such as the Local Plan Review Issues and Options Consultation.
5.Procurement Compliance
The original procurement was conducted via the G-Cloud framework in accordance with the Council’s procurement rules. The proposed extension remains within the scope of the framework agreement.
6.Funded using existing budgets
The contract extension will be funded from existing budgets, with no additional financial pressure on the Council.
The system continues to meet both the legislative and operational requirements of the Planning Policy team and supports the Council’s commitment to accessible, transparent, and efficient public engagement.