This Officer decision is the renewal of the
managed Multi-Function Devices (MFD’s), Print and Digital
Workflow Software Services and Managed Print Service Provision with
Xerox (UK) Limited (our existing supplier). This includes replacing
our outdated Multi-Function Device (MFD) estate, with new, highly
secure devices for a total of 60 months.
In addition to value-for-money, key to this decision is the flexibility the managed contract will supply and the option to bring all Xerox contracts under one offering. The council currently has two contract provisions with Xerox, one for the corporate fleet and one for the print unit. To ensure cost effectiveness and value for money whilst ensuring the resilience of this key communications channel, the decision to consolidate these contracts was taken.
The renewal of the contract will also ensure we removed old and outdated infrastructure on the Tendring estate by moving to the Xerox cloud. This will not only reduce the infrastructure costings for the Tendring estate (as well as associate costs ie power, lighting, air-conditioning etc), it will also ensure the infrastructure associated to the Xerox fleet is moved to a newer, highly resilient version of the Operating system and infrastructure to further enhance our cyber security threshold.
The contract renewal has been through direct award through the UK government Crown Commercial Services framework (RM6174 – Lot 2) which is fully compliant with the Council’s Procurement Procedure Rules.
The contract will continue to be paid through existing IT budgets.
Decision type: Non-key
Decision status: Recommendations Approved
Notice of proposed decision first published: 23/03/2023
Decision due: 23 Mar 2023 by Assistant Director (Finance & IT) & Section 151 Officer
Contact: John Higgins, Head of IT and Corporate Resilience Email: firstname.lastname@example.org tel 01255686339 Email: email@example.com Tel: 01255 686339.