Agenda item
To agree the topics, scope and membership of Task and Finish Groups for the Committee for 2018/19 and to agree any changes to the Work Programme for 2018/19.
Minutes:
The Committee had before it a report of the Head of Leadership Support and Community (A.2) which sought its agreement with regard to the topics, scope and membership of Task and Finish Groups for the Committee for 2018/19 and its agreement with regard to any changes to the Work Programme for 2018/19.
Members were aware that an item to review the recent closed road rally in Tendring had now been added to its Work Programme rather than that of the Resources and Services Overview and Scrutiny Committee as the Council had not been the organiser for this event. It was suggested by Officers that this item could be looked at by a task and finish working group.
The Committee was also aware that an informal meeting of committee members had been held on 11 May 2018 in order to give some consideration to possible task and finish topic though the final topics and membership needed to be formally considered and agreed by the Committee. Not all members of the Committee had been able to attend the informal meeting. However, to inform the formal discussion the essence of the informal consideration was set out in the Officer’s report.
It was reported that the informal discussion had focussed on considering the overarching main issues for the Committee in accordance with its terms of reference, topics that fell within those issues and focussed questions that could be taken forward as task and finish topics. Those Members who had been present at the informal discussion had expressed a preference for areas that they would be willing to be involved in.
Therefore, the Committee was now asked to consider the above and to determine:-
· the topics and scope and the focussed task and finish groups; and
· the membership of each task and finish group.
After due consideration and discussion it was agreed to commence work on two task and finish reviews around the Road Rally and Alcohol Abuse. The Head of Leadership Support and Community undertook to engage with these two groups to take this work forward.
Topics that were identified for possible future task and finish reviews were Adult Literacy and Numeracy, Communication and Transportation (particularly with reference to the recent withdrawal of routes by First Buses). The Chairman undertook to engage with members of the Committee to draw up scoping documents on these topics for future consideration.
With regard to the work programme, the Committee agreed to leave this unchanged but the Chairman undertook to review the situation closer to the meeting on 3 September to consider the likely workload for that meeting and whether an additional meeting would be required.
It was RESOLVED that:-
a) The Terms of Reference for Task and Finish Reviews be agreed as follows:-
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Review Topic: Tendring Road Rally |
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How does the topic fit with the Committee’s Terms of Reference: Community Safety |
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What question is the review aiming to answer: What recommendations would the Committee make in relation to any future road rally event held in Tendring? |
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Aim / Objectives: To review the Road Rally event which took place in Tendring In April 2018, speak with the relevant parties and put forward recommendations in relation to any future road rally event held in Tendring. |
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Scope: The review will consider:- Management process and event planning; Health and safety aspects; Communication and public engagement; Impact and benefit on residents and TDC; Advertising and marketing; Future recommendations |
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Membership (including officer support): Councillor Mike Bush Councillor Chris Griffiths Councillor Karen Yallop Councillor Andrew Pemberton Head of Leadership Support and Community |
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Timescale: Final recommendations to be presented to the meeting of the Committee on 3 September 2018. |
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Review Topic: Research into Alcohol Abuse within Tendring |
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How does the topic fit with the Committee’s Terms of Reference: Health and Wellbeing |
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What question is the review aiming to answer: What issues are indicated by data on alcohol usage and abuse and how can these issues be tackled? |
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Aim / Objectives: To undertake research into alcohol usage and abuse and assess the outcomes to determine further work to be undertaken. |
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Scope:
It is proposed that areas for data research can include:-
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Membership (including officer support): Councillor Alan Coley Councillor Roy Raby Councillor Val Guglielmi Councillor Mary Newton Councillor John Chittock Councillor Ivan Henderson Head of Leadership Support and Community |
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Timescale: Final recommendations to be presented to the meeting of the Committee on 3 December 2018 or 4 March 2019 |
b) The Work Programme 2018/19 remains unchanged at this time.
Supporting documents:
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