Agenda item

To note that the Leader of the Council has appointed Councillor Baker (formerly the duly appointed Substitute Member) to serve as the representative of the Council’s Executive on the Tendring / Colchester Borders Garden Community Joint Committee (TCBGCJC) in place of Councillor Bush.

In the light of the above, to now appoint a Member to act as a Substitute Member of the TCBGCJC when required.

Council recalled that, under the jointly agreed (by Essex County Council, Colchester City Council and Tendring District Council) terms of reference for the Tendring / Colchester Borders Garden Community Joint Committee (TCBGCJC), three Members of the TCBGCJC had to be appointed by Tendring District Council (TDC).

Members were also aware that, at the meeting of the Full Council held on 30 November 2021 (Minute 93 referred), this Council had decided that those three Members would comprise:-

(i)     the Chairman of the Planning Policy and Local Plan Committee;

(ii)    a member of the Cabinet who will be duly appointed by the Leader of the Council; and

(iii)   a Member from a political group that is not represented on the Cabinet; plus

(iv)   a Member who shall act as a Substitute Member of the TCBGCJC when required.

Members were reminded that, at the Annual Meeting of the Council held on 23 May 2023 (Minute 21 referred) it had been resolved that:-

“(a)  the appointment of the Chairman of the Planning Policy and Local Plan Committee to serve on the Tendring / Colchester Borders Garden Community Joint Committee be endorsed;

(b)  Councillor Guglielmi be appointed as the Member from a political group that is not represented on the Cabinet to serve on the Tendring / Colchester Borders Garden Community Joint Committee;

(c)  Councillor Baker be appointed to serve as this Council’s Substitute Member on the Tendring / Colchester Borders Garden Community Joint Committee; and

(d)  the Leader of the Council be requested to appoint a member of the Cabinet to serve on the Tendring Colchester Borders Garden Community Joint Committee.”

The Leader of the Council had, later on, duly appointed Councillor Bush (the then Environment Portfolio Holder)as the Executive’s representative on the TCBGCJC.

Subsequently, at the meeting of the full Council held on 28 November 2023 (Minute 80 referred) it had been reported that, since the Annual Council on 23 May 2023, Councillor Guglielmi had subsequently become a member of the TCBGCJC by right in his capacity as the elected Chairman of the Planning Policy & Local Plan Committee (Minute 10 – 5.10.23 referred). That had meant that there was, automatically, a vacancy for a Member from a political group that was not represented on the Cabinet.

At that meeting held on 28 November 2023, Council had resolved that Councillor M A Cossens be appointed to serve on the Tendring / Colchester Borders Garden Community Joint Committee in order to fill the aforementioned vacancy.

The Chief Executive now reported to Council that, on 6 September 2024, the Leader of the Council had formally appointed Councillor Baker (the Housing and Planning Portfolio Holder) to serve in place of Councillor Bush as the Executive’s representative on the TCBGCJC. This meant that there was, automatically, a vacancy for a Substitute Member for the TCBGCJC.

Therefore it was moved by Councillor M E Stephenson, seconded by Councillor I J Hendersonand:-

RESOLVED that -

(a)    it is noted that the Leader of the Council has formally appointed Councillor Baker (the Housing and Planning Portfolio Holder) to serve as the Executive’s representative on the TCBGCJC; and

(b)    Councillor Fowlerbe appointed to serve on the Tendring / Colchester Borders Garden Community Joint Committee as Tendring District Council’s designated Substitute.