QUESTION
|
Cllr
Smith
|
To
the Leader
|
“In this case, the total revised scheme cost shown on page
30 of our papers is some 60% higher than the approved scheme budget
(shown on the same page). We have major
schemes underway and, in the pipeline, many of which will be funded
by fixed sum grants from Government. Do
you worry that this level of under-estimation and management of a
major contract will impact on grant funders? Will we lose funding?
Will we be left picking up costs of grant funded schemes that
over-run on cost by something like 60%?”
|
ANSWER
|
|
From
the Leader
|
“Grant funding under the new Administration is something
we are still working on and waiting for on direction from
Government around certain grants.
The
initial 60% is not something that suddenly appeared overnight but a
lengthy process, over time, mitigated by some internationally
scoping political events that blew up the economy, construction
prices went up and delays happened because of these things. On top
of this there was a theft from the site that added to the
delay.
I
think a factor is with how the lengthy process of applying for and
then receiving Government grants is drawing out and in that time we
saw prices rise faster than the process, is a something that must
also be considered.”
|
QUESTION
|
Cllr
Newton
|
To
the Chief Executive
|
“On page 35 of the Spendells
supplement it mentions 3 first initial steps (namely a formal
review around Spendells, a directive to
Senior Managers around financial management and the creation of a
new Officer Project Board). Can you set
out for us whether those three steps have been implemented in full,
if not when will they be fully implemented and whether other
appropriate steps have been implemented?”
|
ANSWER
|
|
From
the Chief Executive
|
“First of all, it is quite unusual for myself or any Chief
Executive to take such strong action. We take it very seriously
when something goes wrong. In terms of the homelessness situation,
what we do to deliver against homelessness is absolutely
key.
This
scheme puts in place a homelessness provision in our own District,
which is recognised as a need by all Members of the Council.
When we put these in place, it is about our residents having
the support and infrastructure at a local level rather than having
to be shipped off to far-flung places because there is no
accommodation in the District. It is a potential saving of 274,000
pounds from our Homelessness bill which is net over 800,000
pounds.
Whenever we undertake such a scheme, we need to get it right in
terms of our process and our procedures. No matter how good what we
are doing is, we need to be able to celebrate it and not have to
justify it.
In
terms of the project board, we are in the process of setting that
up. The project board is not just about being a watchdog, we want
to engage with officers who are running boards. We want the project
board to be a weathervane for members and senior officers to
identify whether there is a red flag or an issue early
on.
Part
of the board is people coming saying we have an issue with a scheme
and flagging that up early. It’s also an opportunity to
monitor particularly our larger schemes and saying to Portfolio
Holders which are the key ones.
The
project board, which will support us collectively, Members and
Officers, in order to try and ensure that this will not happen
again. What is key in anything that goes wrong is the way in which
you then manage it. It’s always what you do when something
goes wrong, it’s never that nothing will ever go
wrong.
In
terms of the review, when it does go wrong we need to learn the
lessons. We need to understand why, in order to put in place any
measures or issues that make sure it doesn’t happen again.
Sometimes those are about culture, sometimes those are around
compliance rather than necessarily the system is wrong.
We’ll also be looking at the actions of Officers. If there
are issues to deal with, we’ll deal with those through the
Council’s staffing procedures. In terms of the issues of what
happened in terms of why that didn’t happen and the process,
we will come back to that one and that is underway in an internal
review.”
|
QUESTION
|
Cllr
Doyle
|
To
the Chief Executive
|
“On page 16 of the report, there are the recommendations
considered by Cabinet. Can I point you
to recommendation (f) to Cabinet. This
references “internal control arrangements in place and the
need for these to be followed”.
Given the experience of the Spendells
project, is your view that these internal control arrangements fit
for purpose?”
|
ANSWER
|
|
From
the Chief Executive
|
“I do think that the rules are fit for purpose and people
have to follow them. We’ve gone through and had a look, and
I’m not going to comment until we’ve completed the
internal review, that there’s not anything which we may not
need to update or put in place. But fundamentally, the governance
rules which normally are, and I’ll give you an example going
back over a period, for example, in terms of some of the work which
we did around the cliffs or around the sea fronts, we’ve had
a good history of spending significant funding and actually
delivering on time and in budget.
The
review will look at and say if there are issues in there which need
to be amended or looked at. But also, the other thought is about
ensuring the culture is correct so that people are compliant with
those rules and they see them as working with those rules and not
those rules getting in the way.
I
also want to re-iterate my apologies to what occurred and thank the
Committee for this evening. It is beneficial to have this level of
scrutiny around what has happened to test ourselves and ensure
that, as Councillor Harris rightly said, these issues do not happen
again in future schemes.
The
probing and questions have been very good for understanding the
different aspects of the situation. I am sure we will follow up on
this at a subsequent meeting after the review”.
|
QUESTION
|
Cllr
Doyle
|
To
the Chief Executive
|
“What do we do now? How do we stop it happening again?
Although I do think you have answered much of it
already.”
|
ANSWER
|
|
From
the Chief Executive
|
“We will be following up on my strong instruction to our
Senior Managers with a Senior Managers’ Forum session. The
Section 151 Officer, the Monitoring Officer, and myself will be
attending to reinforce those messages. We will also be looking at
if there are any issues as to why relevant Governance is not
being followed”.
|
QUESTION
|
Cllr
S Honeywood
|
Corporate Director (Operations and Delivery)
|
“On page 30 of the Committee’s report it states the
total of just short of 630,000 pounds of binding instructions
issued to the contractor for this project. Can you help us as to how binding instructions are
issued and the limits on the issuing of instructions when there
isn’t the budget to fund all of those
instructions?”
|
ANSWER
|
|
From
the Corporate Director (Operations and Delivery)
|
“Normally in a contract, instructions would be issued as
variation orders or Architect’s instructions. These would
look at budgets and ensure that there was sufficient budget to meet
that demand. I’m somewhat reluctant to go into too much
detail because there is a review happening. That’s generally
how I would expect it to happen. Exactly what happened here, we
won’t find out until the review is
completed.”
|
QUESTION
|
Cllr
Steady
|
To
the Corporate Director (Operations and Delivery)
|
“When managing large contracts, what measures are in place
to make sure they are delivered in accordance with approved
specifications, on time and to budget?
Can you say why those measures didn’t work in this case? If
you cannot say why, how can we be confident the same issues
won’t repeat themselves?”
|
ANSWER
|
|
From
the Corporate Director (Operations and Delivery)
From
the Chief Executive
|
“Again, there’s a review going on which means I
can’t answer specifically about the Spendells Project. But as I said, there are
sufficient procedures and rules in place to ensure the projects are
delivered on time and within budget. The Chief Executive has
mentioned a couple of quite significant projects that have had
exactly those things. We’ve done the seafront work, cliff
stabilization, and the beach replenishment. All these were
significant contracts that were delivered on time and within
budget.”
------------------------------------------------------------------------
“It’s a really good question because the issue
around making sure that it’s complied with is how people are
going to comply with it. This goes back to my point about
reinforcement and cultural change. These mechanisms are in place
and it’s about making sure that these mechanisms are
followed. I think some of that is going to be around reinforcing
that.
For
example, we’ve also looked at the ‘Levelling Up
Fund’, which is a significant fund of 2 million pounds. We
are currently recruiting and looking at putting additional
resources in place to ensure that it is delivered and has
compliance within it.
You’ll have seen that in the cabinet on Friday, there is
an additional fund put in to specifically resource additional
capacity for that.”
|
QUESTION
|
Cllr
Steady
|
To
the Corporate Director (Operations and Delivery)
|
“What qualifications, knowledge and training requirements
are there for those responsible for preparing specifications,
reviewing received tenders and managing contracts such as
Spendells?”
|
ANSWER
|
|
Corporate Director (Operations and Delivery)
|
“In relation to qualifications, our surveyors are trained
to degree level. We’ve been going through a process over a
number of years to ‘grow our own’, so they all go
through that degree-level process. Part of that is understanding
how to write a specification and how to deliver on it.
On
the procurement element of things, we go through Essex County
Council’s procurement. They guide us through that procurement
process and ensure that due process is followed. We are comfortable
in placing work with the organization or company that provides the
best financial project for us.
In
relation to how the projects are managed, some of that comes
through experience, some through previous officers’
experience. I would expect that more junior officers would look to
senior officers for guidance to see how they’re managing
projects. Senior Officers would be keeping an eye on the project to
make sure that they are being managed
appropriately.”
|
QUESTION
|
Cllr
Steady
|
To
the Corporate Director (Operations and Delivery)
|
“On page 13 of the report there is a list of items
variously discovered or changed following the specification for the
project. Things like fire
compartmentation, drainage, water supply, electrical supply and
fire doors. Should we be concerned
about the development of specifications for major projects at this
Council? While I feel the Chief Executive has already answered the
majority of this question in his previous answers, can you add any
further value to those answers?”
|
ANSWER
|
|
From
the Corporate Director (Operations and Delivery)
|
“Moving forward in any project, we will learn lessons from
what’s happened at Spendells.
However, that’s not to say that other projects would have the
same issues. We’ve got other projects running, Honeycroft is a very good example of a project
that’s running extremely well, on time, within budget, and we
have no issues in relation to that.
The
development of staff and their experience will likely come out of
the review. That’s one of the things we’ll look at -
how we focus on that, how we get that attention to detail within
the specification to ensure that we don’t miss some of these
things in the future.
Absolutely, I think experience will tell us that we will need to
explore what we’ve done to keep an overview and an eye on
what we are writing in the future to
make sure that we don’t miss things. That will be looked at
as part of anything coming forward about how we have that focus,
how we have that attention to detail.”
|
QUESTION
|
Cllr
Harris
|
To
the Corporate Director (Operations and Delivery)
To
the Chief Executive
|
“I think you said earlier, or it might have been Chief
Executive Davidson, that this didn’t all happen overnight.
This happened over a length of time. So one of the questions will
be, what was that time period?”
“I’d also like to know who was reviewing that. Whose
attention was it brought to when these seven items were identified?
Were they brought to anybody’s attention? Was it brought to
the portfolio Holder’s attention? Is there a process in place
to sit and review that with the Portfolio Holder?
The
other question really is to understand who managed this project. Is
there a principal designer, a surveyor? Who was the building
control? Was it internal or external? And also, who was the Fire
Officer? Because there are a couple of fire instances here, number
one and I think it’s number five. There needs to be a fire
strategy before this commences as part of the Building Control
Officer’s review before the work commences.
So,
who were the individuals responsible for this? And once these items
were found, whose attention were they brought to?”
|
ANSWER
|
|
From
the Chief Executive
From
the Corporate Director (Operations and Delivery)
|
“One of the key things you pick up on in that list is that
the specification, when we looked at it, could probably have been
better in terms of addressing some of these points. I think
that’s quite legitimate to say. Some of that potentially
could have been foreseen. Hindsight, I know, is a wonderful thing.
But in terms of the specification, I think that’s a perfectly
legitimate point to make. That’s also a learning point about
how we make sure on a project we are comprehensive enough to
completely specify it out.
In
terms of the fire doors, that’s a slightly nuanced point.
I’m going to answer that one because I signed off the
additional 60,000 pounds for the fire doors. The reason for that is
that after the Cabinet meeting, and the information you had, it was
only then that building control said the fire doors that were in
place were not of a standard which was acceptable and therefore
they had to be replaced.
I
took that decision because I do not want another Grenfell incident
where our residents are put at risk. There is no way that I’m
not going to sign off 60,000 pounds in order to address that. The
fire door issue was less able to be foreseen in one aspect because
there were fire doors there, but the building control said that
they were not up to the standard of today.
What
you could ask and say is that it’s about that specification
and the timing of it. But I think that ultimately, it was the right
thing to happen. The decision which I took and made was signed off
and was made appropriately.”
------------------------------------------------------------------------
“I don’t think I can name Officers and there is a
review going on, as we’ve said. So in answer to your
question, the building control issue was covered internally and
through another authority whose services we are using at the moment
to provide building regulations.
Building regulations changed some time ago, so you don’t
tend to have a fire officer come around and inspect premises
anymore like they used to, or license them. That’s generally
done under risk assessments and done by the organization
itself.
I
think I’ve already said there are lessons to be learned in
how we write specifications and the quality and the detail of that
specification. But that was also done internally as well. So that
was done through our own officers who prepared the specification
and then project managed the project as well.”
|
Follow up Question from Councillor Harris
|
“I understand fire risk assessment when you have a
business or a building. But are you saying that during the
construction stage and design, it doesn’t have to get fire
approval?”
|
|
Response from Corporate Director (Operations and
Delivery)
|
“Fire would be consulted on any application
for it, but it would be the building inspectors who would carry out
the inspection of the work. That’s what they did with the
fire doors, and then it was them that brought that to our
attention.”
|
Follow up Question from Councillor Harris
|
“Regarding the review of this. When these items, whatever
they are, are found, it’s already been said a couple of times
that it happened over a length of time. If you can clarify what
that length of time is, I think that would be helpful.
The
question is, who was responsible for discussing that with officers
to see whether the project was on time, on target, and within
budget? Does the portfolio Holder hold these regular reviews with
officers regarding these projects? If so, how often? And if not,
why not?”
|
|
Monitoring Officer’s Intervention
|
“Before the Officers or Members respond, I would just like
to remind the Committee that we are in Part A. I think the
principle of the question is about the process, not necessarily who
at this stage. As indicated, there is an internal review going on.
Otherwise, we’ll have to go into Part B. (Part B being the
removal of Press and Public).”
|
|
Response from Cllr Baker (Housing and Planning Portfolio
Holder)
Response from
Corporate Director (Operations and Delivery)
|
“I’m quite happy to answer how often I meet with my
Corporate Director. We meet once a week, on a Monday, and we spend
two hours discussing everything. Spendells has always been on my agenda with the
Corporate Director, if that answers part of the
question.”
------------------------------------------------------------------------
“I guess the second part of the question is about when it
should be brought to our attention. Officers should feel
comfortable that they can bring it to Senior Officers’
attention as and when they believe things are not going in the way
they should be. I think the report is clear that we found out
around February of this year that things were beginning to unravel
and not going in the direction that we wanted. From that time, we
pushed for more information and then you’ll have seen the
timeline that travelled through to reports being written up until
where we are today.”
|
Follow up question from Councillor Harris
|
“Just to get clarity then, we’ve heard from the
Portfolio Holder that he has a weekly meeting. These costs built up
over a period of time. So, are we saying that this information was,
for whatever reason, kept from the Portfolio Holder until
February?”
|
|
Chief Executive’s Intervention
|
“Councillor Harris, I’m going to have to ask you to
hold that question because that’s exactly one of the issues
the review is looking at - what the timing was. Can I just clarify
one other thing? I will reiterate it. We won’t name
individual Officers that will be a part of the process. What we will say is where those failings
were and some of the approach which was taken to ensure it
doesn’t happen again.”
|
QUESTION
|
Cllr
Steady
|
To
the Assistant Director (Building and Public Realm)
|
“At the meeting of the Cabinet on 24 May, it was reported
that the Spendells project was due to
complete on 15 August 2024 (page 26 of the report). By this meeting that timescale had shifted to 4
September (page 8 of the report). Can
we have confidence in this revised date?”
|
ANSWER
|
|
Response from Assistant Director (Building & Public
Realm)
|
“The job’s not over until it’s over.
Therefore, it is possible that there will be some additional delay.
As we stand by at this moment, I don’t know what that delay
could be. Work is progressing as planned and both the contractor
and ourselves expect it to finish on schedule on the 4th of
September.
That
doesn’t mean, of course, that this facility will be open on
that date because there will be furniture, fittings, and various
things that need to be installed by our own teams before the
building could be fully operational.
Part
of your question was about whether I think there could be anything
done to improve future performance. Yes, I do. The details of that
are subject to the internal review. I don’t really think
it’s the right thing to go into my thoughts right now because
they’ve been fed into the review along with everybody
else’s. The team involved will consider them all, come to a
conclusion, and advise everybody when its time.”
|
QUESTION
|
Cllr
P Honeywood
|
To
the Housing & Planning Portfolio Holder
|
“My understanding is that work started on the project on
the 16th of October 2023. The first time it appeared in the Council
chamber was during the HRA budget speech on the 13th of February.
At that point, the leader said that there was a favourable impact
on the Council’s finances around this project and
homelessness. So it’s clear at that point, he was unaware of
any problems.
The
next key date to me is the 4th of March. On the 24th of May at the
Cabinet, Councillor Baker told us that he had been discussing this
with a Corporate Director (Operations and Delivery) ever since. I
imagine the 4th of March is the date that Councillor Baker became
aware of the issue.
On
the 5th of March, which was the Scrutiny Committee the next day, I
raised that again. As you know, I’ve had concerns about this
project for quite some time. I asked the question, ‘Before it
was going to open in April, we are now talking later this year. Do
you know if we are going to incur any additional cost for
that?’ Your response was, ‘I can’t comment on
that at the moment. I can get you an answer, but at the moment,
obviously, we are looking at an extension of time, so there may be
costs attached to that, but they may well be. I can’t say
right now.’ Which is a fair response because we are talking
one day later than you’ve known.
That
obviously ties in with this question which is at the
committee’s meeting on the 5th of March 2024. You were asked
about Spendells, the timetable for it
to be delivered, and the cost. Your response at that time was that
you did not know, you did not have the project spend costs at the
time. Did you know at that stage that there were considerable
amounts of unauthorized expenditure?”
|
ANSWER
|
|
Response of the Housing and Planning Portfolio Holder
|
“There’s a lot to take in there, so apologies if I
miss anything. I’m not trying to catch anyone out, I’m
trying to get a clear, straight sequence of events. If I miss
something you’ve asked, please forgive me.
I
knew at the end of February that there was a potential problem. I
came to this committee on the 5th of March to introduce my
portfolio. At that time, as far as I recall, we’d also had a
theft on the site that had put the program back by two to three
weeks. We weren’t sure how long that was going to be at that
stage.
No,
I was not aware of the cost and I wasn’t aware of the total
cost until I returned from holiday in May. Because up until that
time, there was no specific amount as to how much more it was going
to cost, or what the overspend was likely to be. So there was no
way that I was going to mislead this committee and guess or
speculate, especially about how much longer it would take for the
project to be completed.”
|
Follow up question from Councillor P Honeywood
|
“The next key date for me was the 19th of March 2024,
which was the full Council where the Leader made his state of
Tendring speech. I asked the question, Spendells, we now hear it’s overdue, but do
we know if it’s over budget? Can you let us know?’
Councillor Stephenson was kind enough to respond. He said,
‘As for Spendells, that is going
fine. We are hoping to see that delivered one month later than
possible, but where we are at the moment, I’m happy to give
an update on that.
My
concern is that there seems to be a communication breakdown.
Obviously, Councillor Baker has concerns, but you (the Leader)
don’t appear to be aware of them. Can you see where I’m
coming from?”
|
|
Response from the Leader of the Council
|
“At the time, I was talking about the delay. We definitely
knew there was going to be some sort of delay, partly because of
things like the theft. It got delayed longer than we expected. As
for the money, that was still in flux. There was a question whether
it was an actual problem. Councillor Baker said there was a
potential problem. So at that time, it was still a potential
problem. I erred on the side of caution and just said things were
going okay. I’m happy to own that it wasn’t okay, as it
transpired, it started to get worse. We didn’t find out until
Councillor Baker got back in May to what extent it had gotten
to.”
|
Follow up question from Councillor P Honeywood
|
“The next key date came up on the 19th of April at the
Cabinet meeting. I asked the question, ‘How much are we
overdue and from a financial perspective, is there an additional
cost now? Are we running over budget on that?’
Councillor Baker responded, ‘In regard to the first part
of the question, it will be longer. I will be having a meeting with
officers to clarify certain things on Monday as to a timeline, but
we are overdue. August has been suggested, but I don’t want
to be held to that. With regard to the cost, there is likely to be
further costs. What those are, I am unable to tell you right now.
Obviously, that again is a conversation I’ll be having on
Monday and going forward over the next couple of weeks. Then
I’ll hopefully be able to give you a much better answer, but
at the moment, I don’t want to give a speculative amount that
would be wrong.
It
seems that things are far from where they should be. Obviously, on
the 15th of May, we had the Cabinet report published where the
figure of 2.25 million pounds was mentioned. On the 21st of May, we
then had the late Cabinet report published which was the 2.337
million pounds. At that Cabinet meeting, I asked about it being out
of control and you said that you’d been assured that this was
the final number. You finished with ‘Yes, assurances still
stand. I feel very confident that is the final
number.’
Moving to the next point which was the 11th of June, the Chief
Executive, who has already discussed this, approves the additional
60,000 pounds from the cash incentive scheme which is under my
question too. On page 10 of the Spendells supplement, it mentions a decision budget
which involved approval of 60,000 pounds additional expenditure on
the Spendells project concerning fire
doors. This decision was dated 10th of June 2024, being just over
two weeks after the Cabinet was approving 850,000 pounds additional
funding from the capital’s reserves for this project. That
makes the current overspend 960,000 pounds on a tender price for
this project of 1.25 million pounds.
Should we be concerned that yet more cost rises for the budget
will come through? Should the 60,000 pounds have been picked up in
the report to the Cabinet on the 24th of May? Why was the 60,000
pounds then an Officer decision rather than a Portfolio Holder
one?”
|
|
Response from the Chief Executive
|
“I can reiterate the 60,000 pounds issue, which was
straightforward. We were advised by Building Control after that
meeting (May Cabinet) that the doors which were there were not
compliant. Therefore, the additional 60,000 pounds, which I agreed
to, was necessary. If we’d have delayed, the cost would have
increased because they were on site getting it done as opposed to
leaving it. So, it became a decision which I could make. I made the
decision in order to keep the cost to a minimum and for the safety,
which as I said earlier, was absolutely key that we put the right
materials in place to protect residents. That was why the decision
was made after the Cabinet meeting and why you didn’t have
the information in the report because if we’d have known it,
I’d have put it in the report.”
|
QUESTION
|
Cllr
P Honeywood
|
To
the Corporate Director (Operations and Delivery)
|
“On page 22 of the report, it refers to the 850,000 pounds
of then unauthorized expenditure on the project. To what extent did
this issue arise due to capacity issues in the service area
concerned? How do you spot capacity issues? How do you guard
against them and what immediate steps can you take when they
arise?”
|
|
Response from the Corporate Director (Operations and
Delivery)
Response from the Chief Executive
|
“Some of that I think, with the review, I’m going to
be cautious about. But capacity issues are things that we look at.
You can judge those through sickness levels, through staff coming
to talk to you about the issues that they’re experiencing.
Managers are obviously aware of what’s happening in their
area and then push that information back up for discussion about
how we deal with it.
So
ultimately, it’s not one thing that leads you to understand
capacity issues, but multiple things that say, ‘Well hang on
a minute, this is happening, that may not be going right, people
are going off sick, how do we deal with it?’ So generally,
that’s how I would look for capacity issues and then people
report it back so that we can look at how we would address those
issues.”
------------------------------------------------------------------------
“If I may add to that, Councillor Honeywood, you raise a
really good point about capacity. I’m going to speak not
specifically about this one, but about homelessness. The
homelessness challenge for district councils is ever-growing. We
have no control over it whatsoever. We have no control in terms of
what we can and can’t do. So the issues arise in terms of
managing a service. Anybody who runs a business or manages a
service, which you can’t control the numbers and you have a
legal requirement to carry on doing, it is almost impossible in
terms of our capacity to therefore put in place additional
resources.
It’s a good question about how do we make sure we manage
that and how do we handle it when you’ve got no ability to
say, ‘Sorry, we are full now, we haven’t got the
capacity.’ We have a legal requirement to complete, so that
challenge to district councils and the public sector around those
sorts of services are really difficult.
In
terms of our individual projects, then in order to try and
ameliorate that impact, that’s where we try and put in place
the right things. As you know, in this case, part of that was done
incorrectly. But to ameliorate that impact, that was the challenge
around adding capacity in order to address the issues, which is a
much wider issue for local government around
homelessness.”
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QUESTION
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Cllr
Harris
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To
the Chief Executive
|
“What would be interesting in that learning experience as
well is these seven items. The Chief Executive has already said
that the fire doors were 60,000 pounds. It would be interesting to
get a breakdown of how much each of those seven were. The reason
why I say that is because, for example, number two is the
electrical supply was found to be inadequate. If the electricity
company decides that they’ve got to upgrade all the power
extensions, there could be a huge amount of cost in there which
would explain some of the costs. Some of the other costs, like the
drainage, may not be so expensive. It depends on where those
lessons need to be learned. In terms of the drainage, the question
I would ask is, was there a CCTV survey done before? But I’m
not going to get into the detail now. It’s just understanding
what those costs were. I think that would be
useful.”
|
|
Response from the Chief Executive
|
“In response to your question and the breakdown, I believe
it will help Members understand the specific issues. It’s a
valid point. However, I don’t want to raise expectations too
high. The feedback won’t be too extensive. It will focus on
what went wrong and the key lessons learned. It may not delve into
every minute detail, but regarding your questions about the seven,
it’s a perfectly legitimate question to revisit and respond
to.
We
have some figures, for example, the fire door is 60,000 pounds. I
also want to pre-emptively apologize if this comes off as
overstepping, but I want to thank the Committee. It’s
beneficial to have this level of scrutiny around what’s
happened to test ourselves and ensure that, as Councillor Harris
rightly said, these issues don’t recur in future
schemes.
The
probing and questions have been very good for understanding the
different aspects of the situation. I’m sure we’ll
follow up on this at a subsequent meeting after the
review.”
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QUESTION
|
Cllr
P Honeywood
|
To
the Leader of the Council
|
“In Appendix B on page 35, sections A, B, and C, it
mentions that since the May report was published, there have been
ongoing discussions involving the Chief Executive, Moner Officer,
S151 Officer, and Head of Internal Audit. The initial first steps
were taken by the Chief Executive, which are outlined in three
points of action. These actions are being taken by the Chief
Executive. My question to the Leader is: What actions have you
taken from a Cabinet perspective?”
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ANSWER
|
|
Response from the Leader of the Council
|
“As soon as we found out, I spoke to my Cabinet Members.
They’ve all been asked to hold discussions with their leading
officers around performance, budget, risk, and governance. I want
to ensure that they are on top of it as best they can
be.
From
a Cabinet point of view, we were already engaging with officers on
a regular basis. Most of the Cabinet meet with their officers
bi-weekly, if not monthly, so we get regular updates on projects
and other matters. Unfortunately, this is one of those things that
went wrong. We are going to do a review, which I believe will
highlight why it went wrong.
We’ve been transparent, which is evident here. We’ve
got the section five report, we are here, we told you about it. We
were always keen about transparency and sustainability, which was
the portfolio mandate. There are other things that are going on all
the time, and we won’t always have 100% assurance because
it’s down to people.
The
project board, the portfolios, everybody is doing exactly what they
should be doing. We’ve done a really good job of getting to
where we are. You talk about the budget spiralling, that budget
came in in the summer of 2022. We had some serious world economic
issues at that time.
It’s one project that failed, but we’ve got
successful projects as well. We can focus on what went wrong, and
you can do the job as a scrutiny. I appreciate that being the
scrutiny Chairman, but we also get it right. We don’t talk
about our successes well enough. Honeycroft being one.
We’ve got the single project board in place, we’ve
got good governance. I’m very happy with the governance
around the way we do things. We just need to do the review and see
what comes out of that. But coming back to your original question,
I’ve had a long chat with all the cabinet in one sitting. We
talked about performance, the budget, the risk, and the governance.
I’m happy as they are. Nobody’s raised anything with me
at the moment, so I’m happy to say yes, I’ve had those
conversations.”
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