Agenda and decisions

Venue: Committee Room - Town Hall, Station Road, Clacton-on-Sea, CO15 1SE. View directions

Contact: Ian Ford Email:  iford@tendringdc.gov.uk or Telephone  01255 686584

Items
No. Item

1.

Apologies for Absence

The Cabinet is asked to note any apologies for absence received from Members.

 

2.

Minutes of the Last Meeting pdf icon PDF 287 KB

3.

Declarations of Interest

Councillors are invited to declare any Disclosable Pecuniary Interests or Personal Interest, and the nature of it, in relation to any item on the agenda.

 

4.

Announcements by the Leader of the Council

The Cabinet is asked to note any announcements made by the Leader of the Council.

5.

Announcements by Cabinet Members

The Cabinet is asked to note any announcements made by Members of the Cabinet.

6.

Matters Referred to the Cabinet by the Council

There are no matters referred to the Cabinet by full Council on this occasion.

7.

Matters Referred to the Cabinet by a Committee - A.1 - Reference from the Resources and Services Overview & Scrutiny Committee - Scrutiny of the Budget pdf icon PDF 72 KB

To enable the Cabinet to consider the recommendations submitted to it by the Resources and Services Overview & Scrutiny Committee following that Committee’s scrutiny of the Cabinet’s budget proposals at its meeting held on 11 January 2023.

Decision:

RESOLVED that the recommendations made by the Resources and Services Overview & Scrutiny Committee be noted and that it be further noted that the response of the Portfolio Holders thereto will be considered as part of items 10 and 11 of the agenda.

8.

Leader of the Council's Items - A.2 - Freeport East Progress and Agreement of Memorandum of Understanding pdf icon PDF 3 MB

To update Cabinet on progress with Freeport East, and draw Cabinet’s attention to the obligations placed on Tendring District Council (TDC) by the Freeport East Memorandum of Understanding (MoU).

 

To recommend that authority to agree the final Freeport East MoU, on behalf of TDC, acting as Billing Authority, be delegated to the Deputy Leader of the Council & Portfolio Holder for Corporate Finance and Governance.

 

To set out the new TDC Business Rates Retention Policy for Freeport East and to agree a Freeport Business Rates Relief Policy.

Decision:

RESOLVED that Cabinet –

 

(a)       notes the progress made with the Freeport East Programme as set out in the joint report of the Leader of the Council and the Portfolio Holder for Corporate Finance & Governance (A.2);

 

(b)       delegates the authority, acting on behalf of the Council as Billing Authority, to agree the final Freeport East Memorandum of Understanding (MOU) to the Deputy Leader of the Council & Portfolio Holder for Corporate Finance and Governance;

 

(c)       approves and adopts TDC’s Freeport East Policy for Managing Retained Business Rates, as attached as Appendix B to item A.2 of the joint report of the Leader of the Council and the Portfolio Holder for Corporate Finance & Governance;

 

(d)       approves and adopts the Freeport Business Rates Relief Policy, as attached as Appendix C to item A.2 of the joint report of the Leader of the Council and the Portfolio Holder for Corporate Finance & Governance;

 

(e)       delegates authority to the Assistant Director (Finance & IT) to implement and administer the Business Rates Relief Policy as adopted; and

 

(f)        delegates authority to the Assistant Director (Finance & IT), in consultation with the Portfolio Holder for Corporate Finance and Governance and the Portfolio Holder for Housing to amend the scheme to reflect any emerging Government guidance / legislation.

 

9.

Leader of the Council's Items - A.3 - Highlight Priority Actions 2022/23 towards Corporate Plan Themes - Monitoring Report at the Three Quarterly Point pdf icon PDF 140 KB

To provide the Cabinet with an update on the positive progress with the Highlight Priority Actions adopted for 2022/23 towards the Council’s Corporate Plan Themes for 2020/24.

 

Additional documents:

Decision:

RESOLVED that -

 

(a)    the contents of the report together with the proposed realignment of particular milestones and adoption of new milestones, for particular highlight priority actions set out in the report be noted and endorsed; and

 

(b)    Officers be authorised to commence early engagement with partners and the public to seek insight on future priorities for the Council in readiness for development of the Corporate Plan during 2023.

 

10.

Cabinet Members' Items - Report of the Corporate Finance and Governance Portfolio Holder - A.4 - Updated General Fund Financial Forecast including proposed Budget Changes In 2022/23 along with Budget Proposals for 2023/24 pdf icon PDF 211 KB

To enable Cabinet to:

 

·      consider the updated financial forecast, including budget changes in 2022/23 and budget proposals for 2023/24;

 

·      agree the latest financial forecast / budget proposals and council tax amount for 2023/24 for recommending to Full Council; and

 

·      approve delegations to the Portfolio Holder for Corporate Finance and Governance to agree the detailed budget proposals and formal draft resolutions / ‘technical’ appendices required for Full Council on 14 February 2023.

Additional documents:

Decision:

RESOLVED that Cabinet –

 

a)     approves the updated Financial Forecast including a revised position for 2022/23 and proposed position for 2023/24, as set out in the Portfolio Holder’s report and Appendices (A.4) and recommends to Full Council a Band D Council Tax for district services of £188.11 for 2023/24 (a £5.47 increase), along with the associated council tax requirement of £9.603m;

 

b)     agrees a delegation to the Portfolio Holder for Corporate Finance and Governance to agree the ‘technical’ appendices and resolutions for the budget proposals for recommending to Full Council on 14 February 2023;

 

(c)  approves that, in consultation with the Leader of the Council and the Corporate Finance and Governance Portfolio Holder, the Chief Executive reports directly to Council in respect of the formal resolutions necessary to implement the Executive’s budget proposals along with any late information or notifications received from the Government;

 

(d) approves a delegation to the Portfolio Holder for Corporate Finance and Governance to agree / adopt a Retail, Hospitality and Leisure mandatory business rate relief scheme for 2023/24;

 

(e) approves a delegation to the Portfolio Holder for Corporate Finance and Governance to agree any associated expenditure from the £250,000 Climate Change budget set out in Appendix A to his report;

 

(f)  approves / adopts the proposed Council Tax Support Fund Scheme as set out within the Portfolio Holder’s report (A.4) and that any remaining balance be transferred to the existing Council Tax Hardship scheme; and

 

(g)   agrees a delegation to the Portfolio Holder for Corporate Finance and Governance to approve the draft Treasury Strategy 2023/24 for consultation with the Resources and Services Overview and Scrutiny Committee.

 

11.

Cabinet Members' Items - Report of the Housing Portfolio Holder - A.5 - Proposed Re-Development of the Former Honeycroft Sheltered Accommodation Site, Waldegrave Way, Lawford pdf icon PDF 185 KB

To advise Cabinet of the proposals for redevelopment of the Honeycroft, Lawford site following an open tender process.

 

To seek approval of the acquisition and redevelopment scoring/appraisal for use of the site for housing for older persons purposes.

 

To seek Cabinet’s approval to proceed with the scheme and with the bid made by Rose Builders.

 

To seek Cabinet’s recommendation to Full Council that funding from receipts is allocated to the proposals.

 

To delegate authority to the Corporate Director (Operations and Delivery) in consultation with the Housing Portfolio Holder to determine the detailed scheme content.

Additional documents:

Decision:

RESOLVED that Cabinet –

 

(a)    agrees to the principle of re-development of the Honeycroft site to provide additional housing accommodation to be used for the sole purpose of occupation by  elderly persons;

 

(b)    agrees the scoring matrix for the use of the site Honeycroft site for redevelopment purposes in accordance with the Council’s Acquisition and Development Policy Assessment, as set in Appendix A to the Portfolio Holder’s report (A.5);

 

(c)    approves the re-development of the Honeycroft site on the basis of the scheme proposed by the recommended supplier, including the optional flat above the proposed community building and agrees to enter into a contract with them to deliver the Scheme, subject to funding being approved by Full Council as part of setting the HRA budget; and

 

(d)    authorises the Corporate Director (Operations and Delivery), in consultation with the Housing Portfolio Holder, to determine the detailed scheme content and implement the redevelopment of the Honeycroft site subject to the funding being agreed by Full Council on 14 February 2023 as part of their consideration of the wider HRA Budget Proposals for 2023/24.

 

12.

Cabinet Members' Items - Joint Report of the Housing Portfolio Holder and the Corporate Finance & Governance Portfolio Holder - A.6 - Updated Housing Revenue Account Business Plan and Budget Proposals 2023/2024 pdf icon PDF 166 KB

To seek Cabinet’s approval of the updated Housing Revenue Account (HRA) Business Plan for years 2022/23 and 2023/24 along with final HRA budget proposals for 2023/24 (including fees and charges, capital programme and movement in HRA Balances) for recommendation to Council on 14 February 2023.

Additional documents:

Decision:

RESOLVED that Cabinet –

 

(a)    approves the updated HRA 30 year Business Plan, which includes the proposed position for 2022/23 and 2023/24, as set out in Appendix A to item A.6 of the Joint Report of the Housing Portfolio Holder and the Corporate Finance & Governance Portfolio Holder;

 

(b)    authorises the Assistant Director (Finance & IT), in consultation with the Housing Portfolio Holder, to adjust the forecast / budget, including the use of reserves, if the financial position changes prior to Council considering the HRA budget on 14 February 2023; and

 

(c)    endorses and approves for submission to Full Council on 14 February 2023 a 7% increase in dwelling rents in 2023/24 along with the detailed HRA Budget proposals for 2023/24, as set out in Appendices B to E to the Joint Report of the Housing Portfolio Holder and the Corporate Finance & Governance Portfolio Holder (A.6).

 

13.

Cabinet Members' Items - Report of the Leisure & Tourism Portfolio Holder - A.7 - Town Police Clauses Act 1847 - Adoption of Tendring District Council Road Closure Policy pdf icon PDF 141 KB

To seek approval for the adoption of a Tendring District Council policy in respect of applications for temporary road closures under section 21 of the Town Police Clauses Act 1847.

Additional documents:

Decision:

RESOLVED that Cabinet –

 

a)     approves and adopts the Tendring District Council Local Road Closure Policy for special events;

 

b)     authorises the Assistant Director (Building and Public Realm), in consultation with the Portfolio Holder for Leisure and Tourism to update the policy with any future legislative, or best practice, changes; and

 

c)      approves that fees will be waived for street parties organised for the weekend of the Coronation of His Majesty the King, or of national importance as determined by the Portfolio Holder at the relevant time.

 

14.

Cabinet Members' Items - Report of the Partnerships Portfolio Holder - A.8 - Covid-19 Memorial pdf icon PDF 105 KB

To provide Cabinet with an update regarding the proposal to erect a Covid 19 Memorial within the District of Tendring.

Additional documents:

Decision:

RESOLVED that –

 

(a)    the contents of this report be noted;

 

(b)    external funding streams continue to be pursued to install a piece of public art within the District as opportunities arise;

 

(c)    if successful a more general piece of public art, rather than a Covid-19 memorial maybe more likely as the availability of external funding streams appear to be linked to economic growth and tourism;

 

(d)    the Council’s general fund is not considered as the appropriate funding route for this project in light of current budgetary pressures; and

 

(e)    theAnglefield, Clacton-on-Sea site be approved for the installation of a piece of public art, if future funding can be secured.

 

15.

Cabinet Members' Items - Report of the Partnerships Portfolio Holder - A.9 - Equality and Inclusion Strategy 2023 to 2027 pdf icon PDF 540 KB

To present to Cabinet a four-year Equality and Inclusion Strategy and seek approval for its adoption and roll out.

Additional documents:

Decision:

RESOLVED that Cabinet –

 

(a)   approves for publication the Equality and Inclusion Strategy, as set out in the Appendix to item A.9 of the Report of the Partnerships Portfolio Holder? and

 

(b)   approves the proposed roll out plan for the Equality and Inclusion Strategy.

 

16.

Cabinet Members' Items - Report of the Partnerships Portfolio Holder - A.10 - Essex Anchors Initiative Update pdf icon PDF 160 KB

To update Cabinet on the progress of the Essex Anchors initiative, including specific work relating to the District of Tendring.

Additional documents:

Decision:

RESOLVED that Cabinet –

 

(a)    notes the progress of the Essex Anchor initiative across Greater Essex to date;

 

(b)    supports the anchor approaches and pledges, as highlighted in Appendix A to item A.10 of the Report of the Partnerships Portfolio Holder, acknowledging the ethos is already in place across the Council;

 

(c)    formally recognises Tendring District Council as an Anchor Organisation seeking to maximize social value through their role as workforce developers, employer and procurer, through its core business and linkages to the place they operate; and

 

(d)    commits to continuing to embed the ethos through existing and new policies, procedures and initiatives within the resources and capacity available.

 

17.

Management Team Items

There are no items submitted by the Management Team on this occasion.

18.

Exclusion of Press and Public

The Cabinet is asked to consider passing the following resolution:

 

“That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of Agenda Item 19 on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A, as amended, of the Act.”

 

19.

Exempt Minute of the Meeting held on Friday 16 December 2022

To confirm and sign as a correct record the exempt minute of the meeting of the Cabinet held on Friday 16 December 2022.