Agenda and minutes

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Items
No. Item

18.

Apologies for Absence and Substitutions

The Committee is asked to note any apologies for absence and substitutions received from Members.

 

Minutes:

Apologies for absence were submitted on behalf of Councillors Allen and Newton(with no substitutions).

19.

Minutes of the Last Meeting pdf icon PDF 157 KB

To confirm and sign as a correct record, the minutes of the meeting of the Committee, held on

Minutes:

It was moved RESOLVED that the Minutes of the last meeting of the Committee held on 19 October 2021 be approved as a correct record and be signed by the Chairman.

20.

Declarations of Interest

Councillors are invited to declare any Disclosable Pecuniary Interests or Personal Interest, and the nature of it, in relation to any item on the agenda.

 

Minutes:

In respect of Agenda Item 6 – Report of the Deputy Chief Executive & Monitoring Officer, Councillor Scott declared for the public record that he was a Ward Member for land that would be the site of the proposed Tendring Colchester Border Garden Community (TCBGC).

 

Also in respect of Agenda Item 6, Councillors G V Guglielmi and Turner each declared for the public record that they were this Council’s representatives on the TCBGC Member Group.

21.

Questions on Notice pursuant to Council Procedure Rule 38

Subject to providing two working days’ notice, a Member of the Committee may ask the Chairman of the Committee a question on any matter in relation to which the Council has powers or duties which affect the Tendring District and which falls within the terms of reference of the Committee.

Minutes:

On this occasion no Councillor had submitted notice of a question pursuant to Council Procedure Rule 38.

22.

Public Speaking pdf icon PDF 228 KB

The Council’s Public Speaking Scheme for the Local Plan Committee gives the opportunity for members of the public and other interested parties/stakeholders to speak to the Council’s elected members on the Local Plan Committee on any specific agenda item to be considered at that public meeting.

 

Minutes:

Pursuant to the provisions of the Council’s public speaking scheme for the Planning Policy & Local Plan Committee, no member of the public had registered to ask at this meeting a question or to make a statement regarding the item contained in the report of the Deputy Chief Executive & Monitoring Officer.

23.

Report of the Deputy Chief Executive & Monitoring Officer - A.1 - Tendring Colchester Borders Garden Community: Proposed Preparation of a Development Plan Document and Proposed Establishment of a Joint Committee pdf icon PDF 232 KB

To enable the Planning Policy and Local Plan Committee to formally recommend to Full Council that a joint Development Plan Document is prepared together with Colchester Borough Council; and that a Joint Committee is established with Colchester Borough Council and Essex County Council in relation to the Tendring Colchester Borders Garden Community.

 

Additional documents:

Minutes:

The Committee gave consideration to a report of the Deputy Chief Executive & Monitoring Officer (A.1) which sought its approval to formally recommend to Full Council that a joint Development Plan Document be prepared together with Colchester Borough Council; and further that a Joint Committee be established with Colchester Borough Council and Essex County Council in relation to the Tendring Colchester Borders Garden Community.

 

Members were aware that the Tendring Colchester Borders Garden Community (TCBGC) was located across Tendring District Council’s (TDC) and Colchester Borough Council’s (CBC) Local Planning Authority’s area, and that accordingly those Councils could consider establishing a Joint Committee made up of members from both of those Councils.

 

The Committee recalled that both TDC and CBC had now adopted a common Section 1 of their Local Plan, which had the shared vision of sustainable development and allocation of TCB Garden Community, which would be further defined through a joint Development Plan Document (DPD) providing detailed parameters and policies (as required within Section 1 – Policies SP7 & 8).

 

Members were reminded that this Committee, at its meeting held on 29 June 2021, had approved the updated Local Development Scheme for 2021-24, which had made reference to the jointly prepared DPD with Colchester for the TCBGC. However, a formal decision was required under Section 28 of the Planning and Compulsory Purchase Act 2004.  The Committee needed therefore to formally recommend this to Full Council, and the outcome of this meeting would be reported to Cabinet at its meeting on 12 November 2021 when it would also be considering the Joint Committee for TCBGC.

 

It was felt that due to the joint nature of Section 1 there was a case to be made for a Joint Committee for Tendring and Colchester, which would also include members from Essex County Council (ECC), continuing with the existing partnership working on this project.  This format had been adopted elsewhere and linked into decisions around infrastructure and possibly other County matters.

 

The Committee was advised that it was possible to delegate various functions to a Joint Committee but that at this stage the proposed Terms of Reference for the Joint Committee would be limited to planning functions related to preparing for plan making through the DPD process; and development control and determination of planning applications for TCBGC against the common Section 1 and adopted DPDs.

 

It was reported that ECC had also proposed to transfer/delegate their relevant planning functions to the Joint Committee for the Tendring Colchester Borders Garden Community.

 

Members were informed that the alternative to establishing a Joint Committee, was to leave the current arrangements in place such that Cabinet and/or the relevant Committee of both Councils would be involved in the decision making process for production of the Draft DPD.  Once the DPD was adopted, the relevant Council’s Planning Committee would deal with any individual planning application in their area.  This latter option could present some complications associated with managing the practicalities, introducing delay to the process and it was therefore considered  ...  view the full minutes text for item 23.