Agenda and minutes

The Committee is asked to note any apologies for absence and substitutions received from Members.

Apologies for absence had been received from Councillors Davidson and Skeels with no substitution.

To confirm and sign as correct records, the minutes of the meetings of the Committee, held on:-

(1)    Monday 8 February 2021; and

(2)    Monday 22 March 2021.

NOTE: At the last formal meeting of the Committee the approval of the Minutes of the meeting of the Committee held on 8 February 2021 was deferred in order that the content of those Minutes could be re-examined and then be re-submitted for approval.  Having checked the recording of the live stream of that meeting, the Minutes, as previously submitted, have not been amended by Officers following the discussion on the matter at the Committee’s meeting on 22 March 2021.

The minutes of the Committee held on Monday 8 February 2021 and Monday 22 March 2021 were moved by Councillor Amos, seconded by, Councillor Chittock and approved as a correct record and were then signed by the Chairman.

Councillors are invited to declare any Disclosable Pecuniary Interests or Personal Interest, and the nature of it, in relation to any item on the agenda.

There were none on this occasion.

Subject to providing two working days’ notice, a Member of the Committee may ask the Chairman of the Committee a question on any matter in relation to which the Council has powers or duties which affect the Tendring District and which falls within the terms of reference of the Committee.

There were none on this occasion.

To review the Committee’s work undertaken during the 2019/20 and 2020/21 municipal years and to seek Members’ approval to a draft programme of work for the Community Leadership Overview and Scrutiny Committee for the 2021/22 municipal year for recommendation to the Council meeting on 13 July 2021.

The Committee received and considered a report of the Head of Democratic Services and Elections, which provided it with a review of the work it had carried out in the two years 2019/2020 and 2020/2021 and sought Members’ approval to a draft Work Programme for the remainder if the 2021/2022 municipal year for recommendation to the annual meeting of the Council to be held on 13 July 2021.

The Council’s Head of Democratic Services and Elections reported that Appendix A to the report was the review of the work carried out in 2019-2021.

Councillor Davis referenced that there were no page numbers and some of the text was on a black background. She requested that in future, such documents be available as black text on a white background. In addition, and while acknowledging the agenda and reports had been published by the required deadline, she asked whether written materials could be available earlier. 

With the consent of the Committee, the Head of Democratic Services and Elections invited Members to email suggestions or questions regarding the work set out in 2019/2021 prior to the agenda for Council being published.

The Committee then considered Appendix B to the report which set out the draft work programme for 2021/2022. This included suggestions for two panels with the Resources and Services Overview & Scrutiny Committee.

Councillor Steady suggested that the proposed joint panel on climate change produce a presentation at a Full Council meeting, at the conclusion of their deliberations.

The Committee then examined the individual enquiries set out in the work programme. In this regard, an update of the draft programme was circulated with proposed dates for the enquiries as discussed between the Committee’s Chairman and the Head of Democratic Services and Elections. The Committee’s attention had been drawn to the Leader of the Council’s submission to the work programme and the consultation of Cabinet to support enquiries as necessary.

Following discussion, it was RESOLVED that -

(a)        the report on the review of the years 2019/21, as detailed in Appendix A to item A.1 of the Report of the Head of Democratic Services and Elections be agrees for submission to Council and;

(b)        the draft 2021/22 Work Programme for the Committee, as set out in the Appendix to these minutes be agreed for submitted to Council for approval, subject to:-

(c)        That the Head of Democratic Services and Elections, following consultation with the Committee’s Chairman, be actioned to make further minor adjustments to the documents in (a) and (b) above in response to proposals from the Members of the Committee received 5 July 2021.

The Resources and Services Committee’s attention to the possibility of including the positives on Clinical Waste in that Committee’s examination of waste/litter.