Agenda and draft minutes

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Items
No. Item

39.

Chairman's Remarks

Minutes:

As this was the last meeting of the Committee before the forthcoming District Council elections the Chairman thanked Members for the way in which they had conducted themselves during meetings of the Committee and for the work which they had undertaken.

 

The Chairman also paid tribute to the advice and assistance that Karen Neath, Head of Leadership Support and Community had given to him, the Vice-Chairman and to the Committee in general. The Chairman informed Members that this was the last meeting of the Committee that Karen would be attending before leaving the Council.

 

Members showed their appreciation of Karen with a round of applause.

 

40.

Apologies for Absence and Substitutions

The Committee is asked to note any apologies for absence and substitutions received from Members.

Minutes:

Apologies for absence were received from Councillor I J Henderson (with no substitute).

 

41.

Minutes of the Last Meeting pdf icon PDF 98 KB

To confirm and sign as a correct record, the minutes of the last meeting of the Committee, held on Monday 28 January 2019.

Minutes:

The minutes of the last meeting of the Committee held on 28 January 2019 were approved as a correct record and signed by the Chairman, subject to the inclusion of Councillor Pemberton in the list of Members who were “Also Present”.

 

42.

Declarations of Interest

Councillors are invited to declare any Disclosable Pecuniary Interests or Personal Interest, and the nature of it, in relation to any item on the agenda.

 

Minutes:

There were none on this occasion.

 

43.

Questions on Notice pursuant to Council Procedure Rule 37

Subject to providing two working days’ notice, a Member of the Committee may ask the Chairman of the Committee a question on any matter in relation to which the Council has powers or duties which affect the Tendring District and which falls within the terms of reference of the Committee.

 

Minutes:

There were none on this occasion.

 

44.

Reference from Council - A.1 - Utilisation of available Enforcement Powers to combat Street Drinking and Anti-Social Behaviour in Clacton Town Centre pdf icon PDF 112 KB

To report to the Committee a motion submitted at the meeting of the Council held on 22 January 2019.

Minutes:

The Committee was aware that, at the meeting of the Council held on 22 January 2019, the following motion had been moved by Councillor P B Honeywood and seconded by Councillor Everett and, in accordance with Council Procedure Rule 12.4, had stood referred to the Committee for consideration and report:

 

“That this Council looks forward to the new Anti-Social Patrol Officer being appointed and asks that that person works closely with the Police and the dedicated PCSO for Clacton to ensure that all available enforcement powers are utilised to combat street drinking and anti-social behaviour in Clacton Town Centre to the fullest of their ability.”

 

In accordance with Council Procedure Rule 12.5 Councillor Honeywood attended the meeting and explained the motion. He then responded to Members’ questions thereon.

 

With the permission of the Chairman, Councillors Everett and McWilliams also addressed the Committee on the subject matter of this item.

 

Having discussed the motion:-

 

It was moved by Councillor Coley and seconded by Councillor Yallop that this Committee advised Council that, in its opinion, Councillor Honeywood’s motion should not be supported in its original format and that, instead, the following amended motion should be approved:-

 

“That this Council looks forward to the new Anti-Social Patrol Officer being appointed and asks that that person works closely with the Police and the dedicated PCSO for Clacton to ensure that all available enforcement powers are utilised robustly and effectively (but with appropriate discretion) to combat street drinking and anti-social behaviour in Clacton Town Centre.”

 

Councillor Coley’s motion on being put to the vote was declared LOST.

 

It was then moved by Councillor Raby, seconded by Councillor Skeels Jnr. and:-

 

RECOMMENDED TO COUNCIL that Councillor Honeywood’s motion be approved in its original format.

 

45.

Report of Deputy Chief Executive - A.2 - Performance Report October - December 2019 Quarter 3 pdf icon PDF 174 KB

To present the Performance Report 2018/19 (Community Leadership) for the period October – December 2018 (Quarter 3).

Additional documents:

Minutes:

The Committee had before it a report of the Deputy Chief Executive which presented the Performance Report for Quarter Three (October to December 2018), including the Corporate Plan and Priorities and Projects 2018/19.

 

Appendix A to that report contained details of the indicators and projects relevant to the terms of reference of this Committee. Those indicators and projects were deemed ‘non measurable’ as this Council’s role was that of ‘influence only’.

 

Members were informed that the Performance Report for Quarter Three had been presented to Cabinet on 15 February 2019. Any feedback from this Committee would be presented to a future meeting of the Cabinet as a separate reference report.

 

RESOLVED that –

 

(a)   this Committee recommends to Cabinet that this Council should maximise every opportunity to promote and market the Tendring District Council ‘brand’ at sports and leisure events and activities held within the District; and

 

(b)   the contents of the report be noted.

 

 

46.

Report of Head of Leadership Support and Community - A.3 - Review of the Year 2018/19 and Work Programme 2019/20 for the Community Leadership Overview and Scrutiny Committee pdf icon PDF 160 KB

To review the Committee’s work undertaken during the 2018/19 municipal year and to seek Members’ approval to a draft programme of work for the Community Leadership Overview and Scrutiny Committee for the 2019/20 municipal year for recommendation to the Annual Council meeting on 21 May 2019.

Additional documents:

Minutes:

There was submitted a report by the Head of Leadership Support and Community, which provided the Committee with a review of the work it had carried out in the current municipal year and sought Members’ approval to a draft Work Programme for the coming 2019/2020 municipal year for recommendation to the annual meeting of the Council to be held on 21 May 2019.

 

The Council’s Head of Leadership Support and Community reported that Appendix A to the report was a summary of what had been discussed and agreed by the Committee in the municipal year thus far. In addition, Appendix B was a suggested work programme for the new municipal year to which the Committee could add any items it felt were required.

 

Following discussion, it was moved by Councillor Bush, seconded by Councillor Raby and:-

 

RESOLVED that -

 

(a)    the report on the review of the year 2018/19, as detailed in Appendix A to item A.3 of the Report of the Head of Leadership Support and Community be noted; and

 

(b)    the draft 2019/20 Work Programme for the Community Leadership Overview and Scrutiny Committee, as set out in Appendix B to the aforementioned report, be agreed and submitted to the Annual Meeting of the Council for approval, subject to:-

 

(1)      a discussion on a potential Task and Finish review of Alcohol Abuse being added to the list of items for the 3 June 2019 meeting; and

 

(2)      a further update on the North Essex Garden Communities Five Year Business Plan being added to the list of items for the 2 December 2019 meeting of the Committee.

 

47.

Scrutiny of Proposed Decisions pdf icon PDF 112 KB

Pursuant to the provisions of Overview and Scrutiny Procedure Rule 13, the Committee will review any new and/or amended published forthcoming decisions relevant to its terms of reference and decide whether it wishes to enquire into any such decision before it is taken.

 

Matters may only be raised on those forthcoming decisions at Committee meetings where the Member has notified the Committee Services Manager in writing (or by personal email) of the question they wish to ask, no later than Midday, two working days before the day of the meeting.

Minutes:

Pursuant to the provisions of Overview and Scrutiny Procedure Rule 13, the Committee reviewed any new and/or amended published forthcoming decisions relevant to its terms of reference with a view to deciding whether it wished to enquire into any such decision before it was taken. The relevant forthcoming decisions were before the Committee.

 

The Committee noted the submitted list of published forthcoming decisions.