Agenda and minutes

Venue: Career Track Room - Council Offices, Thorpe Road, Weeley, CO16 9AJ. View directions

Contact: Katie Sullivan 01255 686 585 

Items
No. Item

7.

Apologies for Absence and Substitutions

The Committee is asked to note any apologies for absence and substitutions received from Members.

Minutes:

Apologies for absence were submitted on behalf of Councillors Broderick, Callender, Ferguson (with Councillor Griffiths substituting) and M J D Skeels.

 

In the absence of the Chairman of the Committee, Councillor Callender, the Chair was occupied by the Vice-Chairman, Councillor Chapman.

 

The Committee extended its condolences to Councillor Callender and to Claire Callender, a former member of Tendring District Council, on the recent loss of his wife and her mother.

8.

Minutes of the Last Meeting pdf icon PDF 107 KB

To confirm and sign as a correct record, the minutes of the last meeting of the Committee, held on Tuesday 28 June 2016.

Minutes:

The minutes of the last meeting of the Committee, held on 28 June 2016, were approved as a correct record and signed by the Chairman.

9.

Declarations of Interest

Councillors are invited to declare any Disclosable Pecuniary Interests or other interests, and the nature of it, in relation to any item on the Agenda.

 

Minutes:

Councillor Griffiths placed on record that he was a member of the GMB Union and a Shop Steward.

10.

Career Track and Apprenticeship Update

To provide the Committee with an update on Career Tracks and Apprenticeships.

Minutes:

Members were provided with a verbal update by the Council’s Work Based Learning Manager (Debianne Messenger) on Career Tracks and Apprenticeships within the Council.

 

The main points covered by Debianne included:

 

(1)       Details of the Council’s current sub-contract with Colchester Institute;

(2)       What apprenticeships are and the apprentices managed by the Career Track Team both within, and outside of, the Council;

(3)       Success stories with career track participants and apprentices; and

(4)       Central Government’s reform of Apprenticeships and the Council’s decision to apply to be a main provider.

 

Following a question and answer session with Members, the Chairman thanked the Work Based Learning Manager for her attendance.

11.

Report of the Corporate Director (Corporate Services) - A.1 - Introduction of the new Disability Confident Scheme pdf icon PDF 179 KB

To inform the Committee about the new Disability Confident Scheme, which replaces the previous ‘Two ticks, positive about disabled people’ accreditation scheme.

Minutes:

There was submitted a report by the Corporate Director (Corporate Services), which provided the Committee with information about the new Disability Confident scheme, which had replaced the previous ‘Two Ticks, positive about disabled people’ accreditation scheme.

 

It was reported that the Government had recently made a commitment to halve the employment gap for disabled people and to achieve this ambition; the Department for Work and Pensions had worked closely with disabled people, disability organisations and other key stakeholders. Together, they had developed a new Disability Confident scheme, which had built on the best practices of the ‘Two Ticks’ model, whilst providing online, practical advice and guidance that would help employers to attract, recruit and retain disabled talent in a modern day setting.

 

The Committee was informed that, based on its excellent work to date under the ‘Two Ticks’ scheme, the Council had automatically been awarded Level 2 accreditation under the new scheme. This recognised that the Council was a ‘Disability Confident Employer’. The organisation would retain this status for a period of twelve months, during which, a Disability Confident Employer self-assessment process would be undertaken to review current practices with a view to advancing the status.

 

The Committee was also informed that, as a community leader, over the next twelve months, colleagues in Human Resources would be looking to build on current good practice with the ambition of achieving Level 3 accreditation as a ‘Disability Confident Leader’. This required an employer to be Disability Confident’ as recognised by their peers, local community and disabled people. As a ‘Disability Confident Leader’ the Council would be open to external challenges and would support other employers in the District to become ‘Disability Confident’. If successful in obtaining this accreditation, the Council would be awarded the ‘Disability Confident Leader’ badge for a period of three years.

 

Following discussion it was RESOLVED that the contents of the report be noted.

12.

Report of the Corporate Director (Corporate Services) - A.2 - Staff Statistics Report pdf icon PDF 386 KB

To provide the Committee with updated and current staffing statistics.

 

Minutes:

There was submitted a report by the Corporate Director (Corporate Services), which provided the Committee with updated and current staffing statistics including:

 

(1) Workforce Statistics;

(2) Age Profile;

(3) Disability Profile;

(4) Ethnicity Profile; and

(5) Sickness Absence.

 

Following discussion it was RESOLVED that the contents of the report be noted.

 

13.

Report of the Corporate Director (Corporate Services) - A.3 - People Strategy pdf icon PDF 129 KB

To seek the approval of the Committee, to adopt the People Strategy 2016 to 2020.

Additional documents:

Minutes:

There was submitted a report by the Corporate Director (Corporate Services), which provided the Committee with details of the People Strategy 2016 to 2020.

 

The Committee were informed that the People Strategy had been written to update the previous Workforce Development Strategy 2012 to 2016. The new strategy would run concurrently with the Corporate Plan 2016 to 2020. The strategy had set out the organisation’s people priorities for the next four years, including recruitment, retention, staff development and organisation development. The Council was starting from a strong base as an IIP Gold accredited organisation, in recognition of its people practices and the new People Strategy had built upon this success.

 

Councillor Calver, on behalf of the Committee, congratulated the Organisational Development Manager (Carol Magnus) on producing such an excellent Strategy.

 

Following discussion it was RESOLVED that the People Strategy 2016 to 2020 be approved and adopted.

14.

Joint Report of Chief Executive and Monitoring Officer - A.4 - Amendments to Constitution - Changes to the Officer Employment Procedure Rules pdf icon PDF 152 KB

To recommend that a Sub-Committee Panel of the Human Resources Committee is constituted to form part of the recruitment, dismissal and disciplinary process for the appointment of Senior Officers. This includes the Chief Executive and other Statutory Chief Officers (Section 151 and Monitoring Officer post), Chief Officer posts (Corporate Directors/certain Heads of Service) and all Deputy Chief Officers (Heads of Service).

Minutes:

There was submitted a joint report by the Chief Executive and the Monitoring Officer, which provided the Committee with details of changes to the Officer Employment Procedure Rules.

 

The report recommended that a Sub-Committee Panel of the Human Resources Committee be constituted to form part of the recruitment, dismissal and disciplinary process for the appointment of Senior Officers. This included the Chief Executive and other Statutory Chief Officers (Section 151 and Monitoring Officer posts), Chief Officer posts (Corporate Directors/certain Heads of Service) and all Deputy Chief Officers (Heads of Service).

 

The report also recommended that the Panel would undertake the final interview of those applicants for Senior Officer posts who had successfully been shortlisted and had undertaken the necessary technical interviews and assessments.  The Panel would be a formally constituted sub-committee of the Human Resources Committee, established by the Council.  It was proposed that the Panel should comprise of three members. At least one was required by legislation to be a member of the Cabinet, (to be appointed by the Leader at the appropriate time) however, it was suggested that this could be the relevant Portfolio Holder for the service concerned.  The Panel should also include the Chairman (or failing him/her Vice Chairman) of the Human Resources Committee and a named Committee member from an opposition group (full Council would appoint the named individual).  

 

The Panel would be supported by the Head of Paid Service (Chief Executive) as the designated Proper Officer (as defined in the Local Authorities (Standing Orders) Regulations 2001) and the Head of People, Performance and Projects (or an officer delegated to act in their absence).  If the appointment related to the Chief Executive, the Head of People, Performance and Projects would be the designated Proper Officer and support the Panel with an external adviser.  Committee Services would, in consultation with, and on behalf of, the Chairman of the Human Resources Committee form the necessary Sub-Committee Panel, in accordance with the recommendations of this report, as and when a Senior Officer recruitment, dismissal or disciplinary process occurred.

 

The Committee was advised that, in terms of the decision making process, the sub-committee must take into account the views and professional advice given by the relevant officers before an offer of appointment could be made. No offer of appointment should be made to an applicant for a post referred to above until the following actions had also been completed:

 

a)    The appointing sub-committee had notified the Head of People, Performance and Projects of the name of the person to whom the post is to be offered and any other matter relevant to the appointment;

b)    The Head of People, Performance and Projects had notified all members of the Cabinet of the name of the person to whom the post is to be offered and any other matter the sub-committee regarded as relevant to the appointment;

c)    The period for objections by Cabinet members to making the offer by the person concerned had expired (three days).  Any objection to the  ...  view the full minutes text for item 14.

15.

Exclusion of Press and Public

The Committee is asked to consider the following resolution:

 

“That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of Agenda item 10 on the grounds that it involves the likely disclosure of exempt information as defined in the relevant paragraph(s) of Part 4 of Schedule 12A, as amended, of the Act”.

16.

Report of the Corporate Director (Corporate Services) - B.1 - Market Forces

To put forward proposals for a Market Forces payment, to support the recruitment and retention of qualified Planners.

Minutes:

RESOLVED that a Market Forces Supplement for qualified (first degree in Planning or the Postgraduate degree in Planning) Planning Officers be approved in line with the Council’s approved Market Forces Policy.