Agenda and minutes

Venue: Council Chamber - Council Offices, Thorpe Road, Weeley, CO16 9AJ. View directions

Contact: Ian Ford 

Items
No. Item

50.

Apologies for Absence and Substitutions

The Committee is asked to note any apologies for absence and substitutions received from Members.

Minutes:

The Chairman welcomed Councillor Parsons to this, his first meeting of the Committee, since his recent appointment to serve on the Committee.

 

Apologies for absence were submitted on behalf of Councillors Chittock and Platt (who was late to the meeting). There were no substitutions on this occasion.

 

The Chairman invited Councillor Stephenson to join the meeting and to participate in the discussion of the Agenda items.

51.

Minutes of the Meetings of the Committee held on 12 December and 19 December 2016 and 5 January 2017 pdf icon PDF 193 KB

To confirm and sign as correct records the minutes of the meetings of the Committee held on 12 December and 19 December 2016 and 5 January 2017.

Additional documents:

Minutes:

The Minutes of the meetings of the Committee, held on 12 and 19 December 2016 and 5 January 2017, were approved as correct records and signed by the Chairman.

52.

Declarations of Interest

Councillors are invited to declare any disclosable pecuniary interests or other interest, and the nature of it, in relation to any item on the agenda.

Minutes:

There were none.

53.

Report of the Corporate Director (Corporate Services) - A.1 - Annual Treasury Strategy 2017/18 (Including Prudential and Treasury Indicators) pdf icon PDF 10 KB

To enable the Committee to review the Annual Treasury Strategy for 2017/18, including the Prudential and Treasury Indicators.

Additional documents:

Minutes:

There was submitted a reference report by the Cabinet, which enabled the Committee to review the Annual Treasury Strategy for 2017/18 (including the Prudential and Treasury Indicators). 

 

The Council’s Head of Finance, Revenues & Benefits Services (Richard Barrett), informed the Committee that the Strategy was based on CIPFA’s latest Code of Practice and that no significant changes were proposed with limited amendments in areas such as the general economic outlook and interest rate forecasts, with the Council maintaining a very low risk approach to its treasury activities. He also stated that, although not specified within the Treasury Strategy, the need to borrow money might arise in future years in relation to the Garden Communities project. Although this project would be subject to separate decision making processes as necessary, any borrowing requirements would need to be considered within the overall Treasury Strategy framework.

 

After discussion of the report it was AGREED that the Committee COMMENTS TO CABINET that the Committee supports the proposed Annual Treasury Strategy for 2017/18 (including the Prudential and Treasury Indicators).

54.

Report of the Corporate Director (Corporate Services) - A.2 - Performance Report - Quarter Three Report October 2016 - December 2016 pdf icon PDF 177 KB

To present to the Committee the Performance Report for the period October 2016 – December 2016.

Additional documents:

Minutes:

The Committee had before it a report of the Corporate Director (Corporate Services) which presented the Performance Report for Quarter Three (October 2016 to December 2016), including the Corporate Plan and Priorities and Projects 2016. Appendix A to that report contained details of the 14 indicators and projects where performance was measured. Of those, 10 (71%) were on, or above, their expected target and 4 (29%) were not currently in line with the expected performance. Three of the indicators and projects highlighted in the report were deemed ‘non-measurable’ as this Council’s role was that of influence only.

 

The Human Resources Operations Manager (Katie Wilkins) gave a verbal update in respect of several indicators and projects.

 

Officers responded to questions raised by Members on various topics and where an answer was not immediately available, the Human Resources Operations Manager undertook to respond to Members as soon as possible after the meeting.

 

After discussion of the report it was AGREED that the Committee COMMENTS TO CABINET that:

 

(a)       the Committee is concerned at the ongoing decline in performance in the Handling of Planning Applications, especially Major Applications;

(b)       the Committee would like to see the various Portfolio Holder financial savings working parties continue in some form and that any reports/briefing papers submitted to those meetings should be circulated to all Members for their information;

(c)       the Committee would like to see an All-Member briefing at which Members would be informed of, and could contribute towards forming, the overall vision for the future waste management and recycling contracts and the retender process and which should include a focussed initiative to promote recycling amongst the general public.