Agenda and decisions

Venue: Essex Hall, Town Hall, Clacton-on-Sea, CO15 1SE. View directions

Contact: Katie Sullivan  01255 686585

Items
No. Item

1.

Apologies for Absence

The Cabinet is asked to note any apologies for absence received from Members.

 

2.

Minutes of the Last Meeting of the Cabinet held on Friday 14 December 2018 pdf icon PDF 187 KB

3.

Declarations of Interest

Councillors are invited to declare any Disclosable Pecuniary Interests or Personal Interest, and the nature of it, in relation to any item on the agenda.

 

4.

Announcements by the Leader of the Council

The Cabinet is asked to note any announcements made by the Leader of the Council.

5.

Announcements by Cabinet Members

The Cabinet is asked to note any announcements made by Members of the Cabinet.

6.

Matters Referred to the Cabinet by the Council

There are none on this occasion.

7.

Matters Referred to the Cabinet by a Committee - Reference from Resources and Services Overview and Scrutiny Committee - A.1 - Task and Finish Review - Increasing Recycling pdf icon PDF 64 KB

Cabinet will consider the recommendations of the Resources and Services Overview and Scrutiny Committee in respect of increasing recycling rates across the District following a review carried out by the Task and Finish Group on Recycling.

Additional documents:

Decision:

RESOLVED that the comments of the Portfolio Holder be agreed.

 

 

8.

Leader of the Council's Items

There are none on this occasion.

9.

Cabinet Members' Items - Report of the Finance and Corporate Resources Portfolio Holder - A.2 - Latest Financial Forecast / Final Budget Proposals for 2019/20 pdf icon PDF 180 KB

To seek Cabinet’s approval of:

 

·          the latest financial forecast and final budget proposals 2019/20 (including Council Tax proposals) for recommendation to Council on 5 February 2019.

Additional documents:

Decision:

RESOLVED that Cabinet approves:-

 

(a)   The latest financial forecast set out in Appendix A;

 

(b)   that if the financial position changes prior to Council considering the budget on 5 February 2019, delegation be given to the Deputy Chief Executive to adjust the forecast / budget, including the use of Reserves, in consultation with the Finance and Corporate Resources Portfolio Holder;

 

(c)   that in consultation with the Leader and the Finance and Corporate Resources Portfolio Holder, the Deputy Chief Executive reports directly to Council in respect of the formal draft resolutions necessary to implement the Cabinet’s budget proposals along with any late information or notifications received from the Ministry for Housing, Communities and Local Government etc.;

 

(d)   that the Resources and Services Overview and Scrutiny Committee be thanked for the work they have undertaken and continue to undertake in supporting the development of the forecast / budget and agrees the comments of the Finance and Corporate Resources Portfolio Holder in response to those of the Committee as set out in this report;

 

(e)   that in respect of the Treasury Strategy 2019/20, delegation be given to the Portfolio Holder for Finance and Corporate Resources to approve the Strategy for consultation with the Resources and Services Overview and Scrutiny Committee.

 

That subject to the above, Cabinet recommends to Full Council:

 

(a)   That following the consideration of the comments from the Resources and Services Overview and Scrutiny Committee the following final budget proposals be made (based on a £5 increase in a Band D Council Tax for district services):-

 

i)                 that the detailed budgets as per Appendix D of this report be approved which provide for a Council Tax Requirement for 2019/20 of £7.955m (excluding parish precepts);

 

ii)                that the Council agrees and formally approves:

 

(b)   the specific recommendations, calculations and other matters in respect of the Council’s requirements – Appendix F; and

 

(c)   the Council Tax for this Council’s services – Appendix I.

 

10.

Cabinet Members' Items - Joint Report of the Housing Portfolio Holder and the Finance and Corporate Resources Portfolio Holder - A.3 - Housing Revenue Account Budget Proposals 2019/2020 pdf icon PDF 102 KB

To set out and seek Cabinet’s approval of:

 

·          A Housing Revenue Account (HRA) budget for 2019/20, including the movement in HRA balances;

·         The level of fees and charges for 2019/20; and

·         The HRA Capital Programme.

Additional documents:

Decision:

RESOLVED that Cabinet:-

 

(a)   Notes the 1% reduction in actual rents / formula rents in 2019/20 in line with the Government’s imposed restrictions on rent setting policy; 

 

(b)   approves the 2019/20 Scale of Charges shown in Appendix B; and

 

(c)   subject to (a) and (b) above, approves the Housing Revenue Account Budget for 2019/20 as set out in Appendix A, along with the HRA Capital Programme and the movement in HRA Balances / Reserves as set out in Appendix C and Appendix D respectively.

11.

Cabinet Members' Items - Report of the Finance and Corporate Resources Portfolio Holder - A.4 - Review of the Council's Constitution - Phase 2 pdf icon PDF 136 KB

Cabinet is requested to approve the recommended changes to the Constitution for referral on to Full Council following a review undertaken by the Portfolio Holder through a Working Party.

Additional documents:

Decision:

 

RECOMMENDED TO COUNCIL that –

 

(a)   the Council’s Constitution be amended to reflect the proposed changes as set out in Appendices A to E, attached hereto;

 

(b)   the changes as set out in appendices A to D to come into effect immediately following approval;

 

(c)   the changes as set out in Appendix E to the sizes of committees to come into effect from 1st May 2019;

 

(d)   the start time of 7.30pm for Ordinary Full Council meetings remains unchanged recognising that a proportion of elected councillors are employed; and

 

(e)   the alternative procedure for changes relating to dealing with Motions on Notice, as set out in the report, is agreed in principle only and that revised Council Procedure Rules be produced for approval to the next practicable meeting of Full Council, so that the same can come into effect on 1st May 2019.

 

 

12.

Cabinet Members' Items - Report of the Finance and Corporate Resources Portfolio Holder - A.5 - Freehold Disposal of Land at Colchester Road, Holland-on-Sea pdf icon PDF 75 KB

To seek approval for the principle of the freehold disposal of land at Colchester Road, Holland-on-Sea.

Additional documents:

Decision:

RESOLVED that Cabinet approves terms for the freehold disposal of the land in principle.

13.

Management Team Items

There are none on this occasion.

14.

Exclusion of Press and Public

The Cabinet is asked to consider the following resolution:

 

“That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of Agenda Item 15 on the grounds that it involves the likely disclosure of exempt information as defined in the relevant paragraphs of Part 1 of Schedule 12A, as amended, of the Act.”

15.

Cabinet Members' Items - Report of the Finance and Corporate Resources Portfolio Holder - B.1 - Terms for the Freehold Disposal of Land at Colchester Road, Holland-on-Sea

To agree terms for the freehold disposal of the land at Colchester Road, Holland-on-Sea, to a named individual.

Additional documents:

Decision:

RESOLVED that Cabinet:-

 

(a)   approves the terms for a freehold disposal to a named individual; and

 

(b) authorises the Deputy Chief Executive to enter into a contract to dispose of the site on the terms set out and subject to such other terms that he considers necessary.