Agenda

The Council is asked to note any apologies for absence received from Members.

The Council is asked to approve, as a correct record, the minutes of the meeting of the Council held on Tuesday 17 September 2024.

Councillors are invited to declare any Disclosable Pecuniary Interests, Other Registerable Interests or Non-Registerable Interests, and the nature of it, in relation to any item on the agenda.

The Council is asked to note any announcements made by the Chairman of the Council.

The Council is asked to note any announcements made by the Chief Executive.

The Council is asked to note any statements made by the Leader of the Council. 

Councillors may then ask questions of the Leader on his statements.

The Council is asked to note any statements made by Members of the Cabinet (Portfolio Holders).

Councillors may then ask questions of the Portfolio Holders on their statements.

The Council will consider any petition(s) received in accordance with the Scheme approved by the Council.

Subject to the required notice being given, members of the public can ask questions of the Leader of the Council, Portfolio Holders or Chairmen of Committees.

The Chairman shall determine the number of questions to be tabled at a particular meeting in order to limit the time for questions and answers to 21 minutes.

To notify Members of recent Executive Decision(s) taken in the circumstances set out in the Council’s Constitution in:-

(a)   Rule 15 of the Access to Information Procedure Rules (Special Urgency); and/or

(b)   Rule 18(i) of the Overview and Scrutiny Procedure Rules (Call-in and Urgency); and/or

(c)    Rule 6(b) of the Budget and Policy Framework Procedure Rules.

The Council will receive the minutes of the following Committees:

(a)    Tendring / Colchester Borders Garden Community Joint of Thursday 5 September 2024;

(b)    Planning Policy & Local Plan of Monday 16 September 2024;

(c)    Resources and Services Overview & Scrutiny of Monday 23 September 2024;

(d)    Audit of Thursday 26 September 2024;

(e)    Community Leadership Overview & Scrutiny of Tuesday 15 October 2024; and

(f)     Standards Committee of Thursday 24 October 2024.

NOTES:         

(1)   The above minutes are presented to Council for information only.  Members can ask questions on their contents to the relevant Chairman but questions as to the accuracy of the minutes must be asked at the meeting of the Committee when the relevant minutes are approved as a correct record; and

(2)   If any recommendations to Council have been made by those Committees, these are included within separate reports for Council to decide upon (i.e. by noting the minutes those recommendations are not approved at this stage of the proceedings).

Pursuant to the provisions of Council Procedure Rule 12, Council will consider a motion, notice of which has been given by Councillor Harris.

The provisions of Council Procedure Rule 12.5, (Professional Advice of the Council’s Statutory Officers on the Motion) require the Council’s three statutory officers (i.e. Monitoring Officer, Section 151 Officer and Head of Paid Service), once the Motion has been accepted as being valid, to produce a formal Advisory Note detailing any necessary initial professional advice in relation to the implications for the Council of that Motion. That Advisory Note will focus on implications for the Council relating to budgetary, constitutional or legislative requirements or staffing matters.

In this instance, the Council’s Statutory Officers have not yet indicated whether they need to provide any such professional advice and whether therefore an Advisory Note(s) does need to be produced on this occasion.

Pursuant to the provisions of Council Procedure Rule 12, Council will consider a motion, notice of which has been given by Councillor Bray.

The provisions of Council Procedure Rule 12.5, (Professional Advice of the Council’s Statutory Officers on the Motion) require the Council’s three statutory officers (i.e. Monitoring Officer, Section 151 Officer and Head of Paid Service), once the Motion has been accepted as being valid, to produce a formal Advisory Note detailing any necessary initial professional advice in relation to the implications for the Council of that Motion. That Advisory Note will focus on implications for the Council relating to budgetary, constitutional or legislative requirements or staffing matters.

In this instance, the Council’s Statutory Officers have not yet indicated whether they need to provide any such professional advice and whether therefore an Advisory Note(s) does need to be produced on this occasion.

The Council is asked to consider the recommendations submitted to it by the Cabinet in respect of the Local Council Tax Support Scheme 2025/2026, Discretionary Council Tax Exemptions, Discounts and Premiums for 2025/2026; and the Annual Minimum Revenue Provision Policy Statement 2025/2026.

The Council is asked to consider the recommendations submitted to it by the Cabinet, following Cabinet’s consideration of a reference from the Licensing and Registration Committee, in respect of the adoption of a revised Gambling Licensing Policy Statement.

The Council is asked to consider the recommendations submitted to it by the Cabinet in respect of an amendment to the Council’s Climate Change target date.

The Council is asked to consider the recommendations submitted to it by the Cabinet in respect of the adoption of a Social Value Policy.

The Council is asked to consider any reports submitted to it by an Overview and Scrutiny Committee.

Further to the decision taken at its meeting held on 17 September 2024 (Minute 50 refers), to enable Council to consider proposals for a community governance review of Clacton-on-Sea, Holland-on-Sea and Jaywick Sands and to enable Council to determine:-

(a)    whether to proceed with such a review; and

(b)    the timetable for a review and the resourcing of such a review.

To enable the Council to approve the appointment of the members of the Council’s Independent Remuneration Panel (IRP) following Council’s decision on 30 April 2024 and to ensure compliance with the Section 20 of The Local Authorities (Members’ Allowances) England Regulations 2003.

To report the finding by the Local Government and Social Care Ombudsman on a complaint determined by them in respect of a non-executive matter.

Subject to the required notice being given, Members of the Council can ask questions of the Chairman of the Council, the Leader of the Council, Portfolio Holders or Chairmen of Committees.

The time allocated for receiving and disposing of questions shall be a maximum of 30 minutes. Any question not disposed of at the end of this time shall be the subject of a written response, copied to all Members the following working day unless withdrawn by the questioner.

On this occasion one question has been received, on notice, from a Member.

The Council will consider any urgent matters submitted in accordance with Council Procedure Rules 3(xv), 11.3(b) and/or 13(p).