The Council is asked to note any apologies for absence received from Members.

Apologies for absence were submitted on behalf of Councillors Davis, Harris, Kotz, Morrison, Newton and Thompson.

The Council is asked to approve, as correct records, the minutes of:-

(a)     the ordinary meeting of the Council held on 31 March 2026; and

(b)     the annual meeting of the Council held on 19 May 2026.

It was moved by Councillor M E Stephenson, duly seconded and:-

RESOLVED that the minutes of the ordinary meeting of the Council held on 31 March 2026 and of the annual meeting of the Council held on 19 May 2026 be approved as correct records and be signed by the Chairman.

Councillors are invited to declare any Disclosable Pecuniary Interests, Other Registerable Interests or Non-Registerable Interests, and the nature of it, in relation to any item on the agenda.

In relation to agenda item 14 (reference from the Community Leadership Overview and Scrutiny Committee – A.2 – Community Governance Review for Clacton-on-Sea, Holland-on-Sea and Jaywick Sands – Phase II: Final Recommendations), Councillor Alexander declared an Interest insofar as he was the Council’s appointed representative to the Rush Green Allotments Trust.

The Council is asked to note any announcements made by the Chairman of the Council.

The Chairman (Councillor Oxley) stated that she had no real announcements to make at this time as she was still easing herself into the role and had only undertaken a couple of civic engagements to date. Councillor Oxley would be informing all Members of her chosen Charities.

The Council is asked to note any announcements made by the Chief Executive.

The Chief Executive read out the following statement:-

“Madam Chairman, I formally report that, on 26 May 2026, and in accordance with the wishes of the Leader of the Tendring Independents Group and the wishes of the Leader of the Conservative Group, as appropriate, I exercised my delegated powers and:-

(1)     appointed Councillor Mark Platt to fill the vacant allocated seat on the Audit Committee;

(2)     appointed Councillor Adrian Smith to serve on the Human Resources & Council Tax Committee in the stead of Councillor Andy Baker; and

(3)     appointed Councillor Andy Baker to serve on the Standards Committee in the stead of Councillor Adrian Smith.”

Council noted the foregoing.

The Council is asked to note any statements made by the Leader of the Council. 

Councillors may then ask questions of the Leader on his statements.

There were no statements made by the Leader of the Council on this occasion.

The Council is asked to note any statements made by members of the Cabinet (Portfolio Holders).

Councillors may then ask questions of the Portfolio Holders on their statements.

Brooklands, Jaywick Sands – Emergency road repairs

The Portfolio Holder for Economic Growth, Regeneration & Tourism (Councillor I J Henderson) made the following statement:-

“I want to briefly update Members on the emergency repairs currently underway at Brooklands in Jaywick Sands. As Members will be aware, the road, running parallel to the seafront, is unadopted and so not the responsibility of any Council to maintain.

However, following extensive engagement with residents in Jaywick Sands, it became clear that addressing the condition of this road was their highest priority for investment from the Community Regeneration Partnership funding that the Council has received from Government.

In response, Cabinet took the decision at the end of March to authorise emergency works. I am pleased to confirm that contractors are now on site, filling the potholes, with the work expected to be completed within a week. The works will cost up to a total value of £10,000.

This intervention is about doing the right thing – improving safety for residents and visitors and preventing damage to vehicles – while recognising that we are not in a position to adopt the road on an ongoing basis.

Members should note that there will be some temporary disruption while the works are carried out, including changes to the number 4 bus route.

This project reflects the progress we are making in listening to and responding to residents’ concerns. Thank you.”

Active Lives in Tendring

The Portfolio Holder for Leisure and Public Realm (Councillor Barry) made the following statement:-

“Many of you will know that Tendring has faced persistently low levels of participation in sport and physical activity and this has been reflected in time and again in the national data we receive from Sport England.

Today, I am genuinely delighted to share news that represents a real turning point for our District. The latest Active Lives results, covering November 2024 to November 2025, show a statistically significant 9.5 percentage points increase in activity levels, alongside a 5.6 percentage point reduction in inactivity. This means around 13,500 fewer adults in Tendring are inactive compared with when this data started to be collected around ten years ago. Tendring is now in line with England, the east of England and Greater Essex and our reduction in inactivity is the third highest improvement in the entire country.

These figures reflect extensive partnership working across the District, including collaboration with Active Essex, health partners, sports clubs, community organisations and volunteers. This shift should not be underestimated. Active Lives is the nationally recognised benchmark for physical activity, and these improvements come at a time when there is widespread concern about declining healthy life expectancy and the growing societal cost of inactivity. Against that backdrop, the scale of Tendring’s improvement is both timely and deeply meaningful.

We see this too in the growth of our sports facilities, where the number of memberships has risen from 1,800 before the pandemic to over 6,000 today. Alongside the impact of the Local Delivery Pilot, these efforts are reshaping  ...  view the full minutes text for item 21.

To report any ‘live’ petitions that have been submitted in accordance with the Scheme approved by the Council.

On this occasion it was reported that no ‘live’ petitions had been submitted in accordance with the Scheme approved by the Council.

Subject to the required notice being given, members of the public can ask questions of the Leader of the Council, Portfolio Holders or Chairmen of Committees.

The Chairman shall determine the number of questions to be tabled at a particular meeting in order to limit the time for questions and answers to 21 minutes.

Subject to the required notice being given, members of the public could ask questions of the Leader of the Council, Portfolio Holders or Chairmen of Committees.

It was reported that, on this occasion, no such questions on notice had been submitted.

To notify Members of any recent Executive Decision(s) taken in the circumstances set out in the Council’s Constitution in:-

(a)   Rule 15 of the Access to Information Procedure Rules (Special Urgency); and/or

(b)   Rule 18(i) of the Overview and Scrutiny Procedure Rules (Call-in and Urgency); and/or

(c)     Rule 6(b) of the Budget and Policy Framework Procedure Rules.

On this occasion Members were informed that there were no urgent Cabinet or Portfolio Holder decisions that needed to be reported to Council.

The Council will receive the minutes of the following Committees:

(a)     Standards of Wednesday 11 March 2026;

(b)     Audit of Thursday 26 March 2026;

(c)     Community Leadership Overview & Scrutiny of Monday 30 March 2026; and

(d)     Standards of Wednesday 22 April 2026.

NOTES:         

(1)   The above minutes are presented to Council for information only.  Members can ask questions on their contents to the relevant Chairman but questions as to the accuracy of the minutes must be asked at the meeting of the Committee when the relevant minutes are approved as a correct record; and

(2)   If any recommendations to Council have been made by those Committees, these are included within separate reports for Council to decide upon (i.e. by noting the minutes those recommendations are not approved at this stage of the proceedings).

It was moved by Councillor M E Stephenson and:-

RESOLVED that the minutes of the following Committees, as circulated, be received and noted:-

(a)     Standards of Wednesday 11 March 2026;

(b)      Audit of Thursday 26 March 2026;

(c)     Community Leadership Overview & Scrutiny of Monday 30 March 2026; and

(d)     Standards of Wednesday 22 April 2026.

Council will consider motions, notice of which have been given pursuant to Council Procedure Rule 12.

On this occasion it was reported that no motions on notice had been submitted in accordance with Council Procedure Rule 12.

To enable Council to consider proposed amendments to the Council’s Constitution in respect of the Procurement Procedure Rules.

Council discussed a joint report of the Monitoring Officer and the Cabinet (A.1) which enabled Council to consider proposed amendments to the Council’s Constitution in respect of the Procurement Procedure Rules.

It was reported that, at its formal meeting held on 24 April 2026 (minute 140 referred), and in accordance with the Council’s adopted Procurement Strategy, Cabinet had considered a report of the Assets & Community Safety Portfolio Holder which had sought Cabinet’s approval for the Procurement Procedure Rules developed through Essex Procurement Partnership to be recommended onto Full Council for adoption, thereby replacing the Council’s current Procurement Procedure Rules, contained within the Rules of Procedure as set out in Part 5 of the Council’s Constitution. That report had also provided a high-level update of the Local Government Reorganisation for Greater Essex, Procurement and Contracts System Working Group.

Cabinet had resolved “that Cabinet -

(a)     approves in principle, the draft Procurement Procedure Rules, as set out in Appendix A to report A.1, as developed by the Essex Procurement Partnership, of which Tendring District Council is an active Member Authority, for recommendation onto Full Council for adoption;

(b)     authorises the Corporate Director (Law & Governance), being the responsible Officer for the Council’s corporate procurement function and the Council’s statutory Monitoring Officer, to make any necessary minor amendments and to produce a final draft of the Procurement Procedure Rules, in consultation with the Portfolio Holder for Assets and Community Safety, for Full Council to consider;

(c)     recommends to Council that the final draft Procurement Procedures Rules be adopted, replacing the Council’s current Procurement Procedure Rules, as contained with the Rules of Procedure set out in Part 5 of the Council’s Constitution;

(d)     endorses the review to be undertaken by both Internal Audit and the Audit Committee to ensure the Council’s corporate governance requirements continue to be maintained through the new Rules and lessons learnt have been captured;

(e)     notes the update of the activity within the Essex Procurement Partnership and the Local Government Reorganisation for Greater Essex, Procurement and Contracts System Working Group; and

(f)      notes Officers will present the outcome of the detailed analysis of the Council’s Contracts Register in due course in readiness for the transition phases of LGR.”

Cabinet resolution (c) was pertinent to this meeting of the full Council.

Having considered the Cabinet’s recommendation arising from its consideration of the aforementioned matters, and to enable that recommendation to be approved and adopted:-

It was moved by Councillor M E Stephenson and:-

RESOLVEDthat the final draft Procurement Procedures Rules, as set out at Appendix 1 to the joint report (A.1), be approved and formally adopted, and that they replace, with immediate effect, the Council’s current Procurement Procedure Rules, as contained within the Rules of Procedure as set out in Part 5 of the Council’s Constitution.

To enable Council to consider the Community Leadership Overview & Scrutiny Committee’s final recommendations following the Community Governance Review undertaken for the currently unparished areas of the District.

Earlier on in the meeting, as recorded under minute 17 above, Councillor Alexander had declared an Interest in this matter insofar as he was the Council’s appointed representative to the Rush Green Allotments Trust.

Council discussed a reference report (A.2) that enabled Council to consider the Community Leadership Overview & Scrutiny Committee’s final recommendations following the Community Governance Review undertaken for the currently unparished areas of the District.

It was reported that, at its meeting held on 30 March 2026 (minute 46 referred), the Community Leadership Overview and Scrutiny Committee (“the Committee”) had considered a report of the Assistant Director (Corporate Policy & Support) that had informed the Committee of the current point in the community governance review process, the outcome of the Phase II consultation and which sought to enable the Committee to determine the recommendations to be submitted to Council in respect of the conclusion of the review.

That report had supported the Committee in its constitutional role in respect of Community Governance Reviews (as set out at Article 6.02 of the Council’s constitution – as follows):-

“The Community Leadership Overview & Scrutiny Committee, in accordance with Section 9F (d) and (e) of the Local Government Act 2000 (as amended) will also perform the functions relating to community governance reviews as provided for by Part 4 of the Local Government and Public Involvement in Health Act 2007 (“the 2007 Act”) where those functions have been delegated to the Committee by full Council (as set out in Part 3 Schedule 2 Responsibility for Council (Non-Executive) Functions).

In performing its delegated functions, the Committee is required, by section 100(4) of the 2007 Act, to have regard to the guidance, which is issued by the Secretary of State, under section 100(1) and (3), and the LGBCE under section 100(2) of the same Act.”

The Committee had made six main resolutions which had contained several recommendations to full Council. Those recommendations were fully detailed within the reference report (A.2).

Having considered the Committee’s recommendations arising from its consideration of the aforementioned matters, and to enable those recommendations to be approved and adopted:-

It was moved by the Chairman of the Community Leadership Overview and Scrutiny Committee (Councillor Steady) that Council formally:-

(a)    acknowledges the implementation of the Community Governance Review which commenced on 1 July 2025 with the Terms of Reference for that review, the outcomes of the Phase I and Phase II consultations and the final recommendations from the review as determined by the Council’s Community Leadership Overview and Scrutiny Committee;

(b)    approves that the current unparished area of the District of Tendring be parished with effect from 1 April 2027 and that this parishing shall consist of three new parishes, as identified in the maps set out at Appendices F, G and H appended hereto this reference report which, together, cover the entirety of that unparished area;

(c)    approves that the names of the three new parishes referenced in (b) above shall be Holland-on-Sea (for the area edged black in the aforementioned Appendix  ...  view the full minutes text for item 28.

Subject to the required notice being given, Members of the Council can ask questions of the Chairman of the Council, the Leader of the Council, Portfolio Holders or Chairmen of Committees.

The time allocated for receiving and disposing of questions shall be a maximum of 30 minutes. Any question not disposed of at the end of this time shall be the subject of a written response, copied to all Members the following working day unless withdrawn by the questioner.

Subject to the required notice being given, members of the Council could ask questions of the Chairman of the Council, the Leader of the Council, Portfolio Holders or Chairmen of Committees.

It was reported that no questions on notice had been submitted by Members on this occasion.

To enable Full Council to approve the seating plan for its meetings to be held during the 2026/2027 Municipal Year. The seating plan has been amended to take into account the election of the new Chairman of the Council and the appointment of the new Vice-Chairman of the Council.

Council considered a proposed seating plan for its meetings to be held during the 2026/2027 Municipal Year. The seating plan had been amended to take into account the election of the new Chairman of the Council and the appointment of the new Vice-Chairman of the Council.

It was moved by Councillor M E Stephenson, seconded by Councillor P B Honeywoodand:-

RESOLVED that the proposed seating plan for meetings of the full Council, to be held during the 2026/2027 Municipal Year, be approved.

The Council will consider any urgent matters submitted in accordance with Council Procedure Rules 3(xv), 11.3(b) and/or 13(p).

No urgent matters had been submitted in accordance with Council Procedure Rules 3(xv), 11.3(b) and/or 13(p) for this meeting.