Issue - meetings

To enable Cabinet to give consideration to the programme of meetings for the 2019/2020 Municipal Year.

RESOLVED that -

(a)       the programme of meetings for the Council and Committees, as set out in the Appendix to item A.3 of the Report of the Resources and Corporate Resources Portfolio Holder, be approved, in principle, and be submitted to the Annual Meeting of the Council on 21 May 2019 for formal approval;

(b)       the dates for the meetings of the Resources and Services Overview and Scrutiny Committee in December 2019 and January 2020, where the budget is considered, be reviewed with any proposed amendments to be submitted to the Annual Meeting of the Council on 21 May 2019; and

(c)           the proposed dates for All Member Briefings and Members’ training on planning matters be noted.

The Cabinet gave consideration to a report of the Finance and Corporate Services Portfolio Holder (A.3) which sought Cabinet’s agreement, as required by the Constitution, to submit for formal approval to the Annual Meeting of the Council a programme of meetings for the 2019/2020 Municipal Year.

The draft programme of meetings for 2019/2020 was set out as an Appendix to the Portfolio Holder’s report. 

Cabinet was aware that, as part of the “Transforming Tendring” project, the Council Offices at Thorpe Road, Weeley would be closed and the site disposed of, with the departments currently based at Weeley being moved to Clacton-on-Sea. This would also mean that the current Council Chamber at Weeley would then no longer be available for Committee etc. meetings.

It was reported that in preparation for this disposal a phased programme of office accommodation works was underway at the Town Hall, Clacton-on-Sea. Included within those works was the provision of a new Council Chamber within the Town Hall in Clacton and it was anticipated that the new Council Chamber would be operationally available from Autumn 2019. At that time a graduated transition of Committee etc. meetings from Weeley to Clacton would take place.

Having considered the proposed Programme of Meetings:-

It was proposed by Councillor G V Guglielmi, seconded by Councillor Stock OBE and:-

RESOLVED that -

(a)       the programme of meetings for the Council and Committees, as set out in the Appendix to item A.3 of the Report of the Resources and Corporate Resources Portfolio Holder, be approved, in principle, and be submitted to the Annual Meeting of the Council on 21 May 2019 for formal approval;

(b)       the dates for the meetings of the Resources and Services Overview and Scrutiny Committee in December 2019 and January 2020, where the budget is considered, be reviewed with any proposed amendments to be submitted to the Annual Meeting of the Council on 21 May 2019; and

(c)       the proposed dates for All Member Briefings and Members’ training on planning matters be noted.