(a) To authorise the Assistant Director (Sport, Culture and Health) to enter into a contract on behalf of the Council with Re-gen (UK) Construction Ltd to the value of £433,021.32 from a total budget of £500,000, to complete the Clacton Leisure Centre Changing Fitness Changing Refurbishment.
(b) That the balance of the budget which totals £66,978.67 be allocated to both the contingency for the project and subject to a procurement process and a further decision, to fund a specialist consultant to oversee the refurbishment on behalf of the Council.

Cabinet considered a report on 17 March 2025 titled
‘COMMUNITY REGENERATION PARTNERSHIP – PROGRAMME UPDATE AND FURTHER WAVE OF PROJECTS’
The report set out a list of regeneration projects to be agreed under that scheme in Clacton and Jaywick Sands, together with their respective governance routes.
The £20m Government funded Community Regeneration Partnership programme includes a project to refurbish the Fitness Changing Rooms at Clacton Leisure Centre, under the banner of of ‘Active Wellbeing Centre (Ten_12).’
The ‘Active Wellbeing’ (Ten_12) project was allocated a budget of £3m in the report and includes the scope and budget to complete this project.
Delegations in that Cabinet report were agreed for the Portfolio Holder for Leisure & Public Realm to ‘proceed to agree the procurement strategy through to award of contract for the Active Wellbeing Centre Phase 1 project, incorporating urgent repairs. (Ten_12).
Following this, a further report setting out the detail for each project was published on 1 August 2025. This agreed the Project Initiation Document for the Active Wellbeing Centre (Ten_12) and listed the next milestone as:
‘approve award of main build contract’
A budget of £500,000 was allocated to the urgent repairs element of the project from the entire budget, to complete the changing room refurbishment through an executive decision published on 1 August in the name of Portfolio Holder for Economic Growth, Regeneration and Tourism.
In order to develop the strategy to procure a main contractor to complete these works, on 14 March 2025, the Portfolio Holder for Leisure and Public Realm agreed to the award, appointment and entering into contract for consultancy works to provide the resources and capability to oversee these works.
Following completion of a subsequent procurement process for the main contractor, a winning supplier was identified following a consensus meeting. As such, this decision will agree to enter into a contract with the preferred supplier.
The value of the winning tender was £433,021.32, which allows the balance to be utilised for consultancy (which will be agreed under a separate decision) and a contingency sum.

(a) Not to proceed with this project – As this facility is currently out of use, a full service is not being provided to customers. By agreeing not to proceed with the project, there would be no funding allocated to proceed in the future. As this refurbishment is being funded from external sources, this is an efficient and financially prudent route to completion.
(b) Not to award the contract – This contractor scored the highest score following a robust evaluation process. As the contract price put forward by the supplier was within the estimated cost for the work, there is no cohesive argument for not making the award.