Decision details

RESOLVED that Cabinet –

1.    notes the work undertaken by the Waste Contract Project Board to date and the contributions from the Member Working Group;

2.    notes the content and recommendations made in the Options Appraisal and Outline Business Case produced in partnership with EELGA;

3.    endorses the proposal set out within the Options Appraisal and Outline Business Case to re-tender both the waste and recycling collection and street sweeping services as a single contract in order that a contractor is in place to deliver services at the time of the expiry of the current contracts on 31st December 2025 and 31st January 2026;

4.    notes the outcome of the market engagement exercise;

5.    agrees to the route to procurement being Competitive Dialogue;

6.    agrees to formally adopt the Contract Principles, endorsed by the Waste Contract Project Board and against which the new service will be set, along with the Core Specification Principles set out in Table 4 within the Portfolio Holder’s report (A.6);

7.    agrees to offer a lease of the Fowler Road depot in Clacton on the existing terms as part of any future contractual arrangement, accepting that the depot is likely to require reconfiguring / modernisation during the contract period. Therefore, Cabinet also agrees to initiate the Property Dealing Procedure allowing Officers to explore options and alternative / additional land purchase or lease opportunities;

8.    agrees a delegation to the Portfolio Holder for Assets to determine the Social Value Themes, Outcomes and Measures (TOMs) against which the social value aspects of the tender submissions will be considered;

9.    agrees a joint delegation to the Leader of the Council, the Portfolio Holder for Environment and the Portfolio Holder for Assets to approve:-

a.  the high level service specification provided that they consult with the Waste Contract Project Board and the Member Working Group beforehand;

b.  the aspects of the tender about which there will be dialogue held with bidders; and

c.  the tender evaluation criteria to be used;

10.  agrees a delegation to the Corporate Director (Operations & Delivery) to approve:

a.  the detail of the service specification providing that they have consulted with the Portfolio Holder for the Environment; and also

b.  the membership of the tender evaluation panel; and

11.  authorises a joint delegation to the Leader of the Council, the Portfolio Holder for Environment and the Portfolio Holder for Assets, in consultation with the Corporate Director (Operations & Delivery), the Section 151 Officer and the Monitoring Officer to agree any short term extension to the current contractual arrangements, where permissible to do so and solely for the purpose of assisting with the mobilisation of the new contracts.