Decision Maker: Chief Executive
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
To allow compliance with security issues an
additional module for the current cash receipting / management
system is proposed to be purchased. Investigation of the various
options has identified that this is the cheapest option for the
Council. Alternatives would not automatically link in to any
existing cash management systems and would therefore require a
significant level of additional officer time to reconcile payments
made to the Council and increase the risk of error.
To purchase a new module for the current AIM
income system operated by Capita to allow 4 concurrent card
payments to be taken over the phone using the Call Secure
system.
This is a variation order to the existing contract which will
introduce a new method of payment within existing
arrangements.
Option 1 - Alternative solutions were
discounted as they would not adequately interface to existing cash
management systems / processes. The additional module therefore
provides value for money as the ongoing annual costs of
£4,250 is significantly less than the officer time that would
be required to manage an alternative process of interfacing between
systems.
Option 2 -
Option 3 -
Publication date: 28/11/2022
Date of decision: 28/11/2022