Decision details

The Annual Canvass of Households in the District is a function of the Electoral Registration Officer and, accordingly, the District Council will provide the means by which that Officer can conduct the Canvass and the costs shall be borne by the Council.

Prior to the award of the contract, a request for quotations was sent out to three known specialist electoral services print and postage suppliers. SCIprint Limited have a solid verified reputation with colleagues in the electoral community. The bid submitted by SCIprint Limited was the lowest in cost terms.

That the Council shall meet the costs of the award by the Deputy Electoral Registration Officer of a contract, following quotations from potential suppliers, in respect of Electoral Registration Canvass costs from printing and postage to be undertaken in 2022 by SCIprint Limited. The value of this work is anticipated to be £34,836. The contract is for one year and is broadly similar to that incurred in 2021 for the same activity. Precise costs will depend upon response rates and the number of reminders needing to be issued. The cost falls within the overall budget for the service as provided by the Council.

Option 1 - To use another print and postage supplier and incur increased costs. This was rejected as there was a need to consider the fiduciary duty owed to Council Tax payers locally.
Option 2 -
Option 3 -