The original decision (submitted in January 2026) was taken to allow two months of invoicing, issued separately, outside of the expired contract in order to maintain uninterrupted access to the Oneserve software, licences and support services. This temporary arrangement ensures operational continuity while the necessary governance, approval and procurement processes for the contract renewal are completed. Without this interim provision, essential services would be at risk of disruption.
As the renewal process has not yet reached conclusion, a further month of out-of-contract invoicing is now required to maintain service continuity. The remaining approvals and contractual steps are in progress and are expected to be finalised by early April, at which point the renewed agreement will take effect and no further out-of-contract billing will be necessary.
The invoiced amount is £5098.55 plus VAT which is within the existing budget.

To be invoiced for three months (separately) outside of the now-expired contract for the provision of Oneserve software, associated licences and support, whilst the required governance, approval and procurement processes are completed for the renewal of the contract. The three-year contract expired on 06.01.26.
Invoice for 07.01.26 – 06.02.26 = £5,098.55 plus VAT
Invoice for 07.02.26 – 06.03.26 = £5,098.55 plus VAT
Additional month: Invoice for 07.03.26 – 06.04.26 = £5,098.55 plus VAT
The additional month is required as the renewal process has not yet concluded; however, final approval and contract completion are anticipated by early April, which should avoid any further out-of-contract billing.

This decision will not be affected by LGR as the invoiced period is just three months, these being January 2026, February 2026 and March 2026. Whilst there are LGR considerations required as part of the Oneserve contract renewal, this decision relates solely to a three month period which is unaffected by LGR.