As a social landlord we need to improve our data retention and practical retrievability in order to address a range of issues including:
1.meeting the new regulatory regime following the Hackett review,
2.other matters following the Grenfell fire incident,
3.claims numbers,
4.the death of Awaab Ishak in Rochdale and
5.need to address climate change.
The new regulatory framework comes into force on 01 April 2024 and we need to be able to demonstrate a better understanding of the condition of our housing stock.
Regardless of these external factors, the Council has always been committed to providing good quality housing so it is important we have a robust grasp of the condition of our stock which requires an up to date survey to be undertaken.
The Council uses a database called Lifespan provided by Property Tectonics Limited. Property Tectonics also completed early phases of stock surveys amounting to almost 25% of the stock under a framework agreement. Following a competitive procurement process Micheal Dyson Associates were appointed to carry out surveys of the remaining stock in three phases. The first two of these phases are under way with a potential decision to bring forward the final phase depending on budget availability.
The contract with Michael Dyson Associates does not include the collection of details for Reduced Data Standard Assessment Procedure, the basis of Energy Efficiency Ratings or for the inputting of the survey findings into Lifespan. The data is important for future programming of energy efficiency and carbon reduction measures as well as for stock assessment.
The team has obtained a quotation from Michael Dyson associates to collect the additional energy efficiency information at an additional cost of £22.80 per property as survey work proceeds. The team has also obtained a quotation from Property Tectonics to transfer all of the data into Lifespans at a cost of £2,500.

to:
•issue instructions to Michael Dyson Associates to collect energy efficiency data in remaining properties to be surveyed in the current phases of the stock condition survey, and to;
•issue instructions to Property Tectonics to transfer all of the stock condition survey data collected into Lifespans in order to facilitate effective use.

The measures are part of the team's efforts to establish the best possible position for the housing stock in preparation for the reorganisation.