Decision details

Decision Maker: Corporate Director (Operations and Delivery)

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


At its meeting on the 16 December, Cabinet resolved:
a) approves the updated HRA 30 year Business Plan, which includes the proposed revised position for 2022/23 along with budget proposals for 2023/24;
b) requests the Resources and Services Overview and Scrutiny Committee’s comments on this latest HRA financial forecast, including the proposed changes in 2022/23 and proposed position for 2023/24; and
c) subject to a) above, agrees to an exemption from the Procurement Procedure Rules along with the associated purchase of the Oneserve IT system covering a period of 3 years from January 2023, to support the effective administration of the housing repairs function.
The costs of renewing the Oneserve contract are: £57,897.50 per annum over three years. Funds are allocated within the HRA Budget as above.


To enter formally into a contract renewal with Oneserve for three years.

Alternative options considered:

Without a system the Council would leave both the in-house and external long term maintenance contractor with little or no essential software support with regards to delivery of the repairs and maintenance of our housing stock.
The other software providers investigated were unable to warrant full delivery of a comprehensive system within the timescale of the residual period with Oneserve.

Publication date: 25/01/2023

Date of decision: 24/01/2023