Issue - meetings

Meeting: 19/07/2019 - Cabinet (Item 24)

24 Cabinet Members' Items - Report of the Corporate Finance and Governance Portfolio Holder - A.4 - Outturn 2018/19 and the Proposed Allocation of the General Fund Variance for the Year pdf icon PDF 171 KB

To seek approval of the allocation of the overall 2018/19 General Fund revenue variance.

Additional documents:

Decision:

RESOLVED that –

 

(a) of the total of £0.790m requested by services, £0.475m can be retained by them via the associated carry forward requests, as set out in Appendix A, to item A.4 of the Report of the Corporate Finance and Governance Portfolio Holder; and

 

(b) the allocation of the General Fund Variance for the year of £1.158m, as set out in Table 1 of the aforementioned report, be approved, of which £150,000 be allocated to a climate emergency budget.

Minutes:

The Cabinet gave consideration to a report of the Corporate Finance and Governance Portfolio Holder (A.4) which sought its approval of the allocation of the overall 2018/19 General Fund revenue variance.

 

Cabinet was aware that the Leader of the Council, on 31 May 2019, had agreed the overall outturn position for 2018/19 with a high level summary of the General Fund revenue position as follows:

 

Variance for the year before carry forward requests

(£11.395m)

Agreed carry forwards that meet the carry forward criteria

£9.762m

Variance for the year after agreed carry forwards

(£1.633m)

Carry Forward requests from services that did not meet carry forward criteria

£0.790m

Remaining Variance for the year

(£0.843m)

 

The variance for the year of £1.633m had been agreed by the Leader as part of the overall consideration of the outturn position for the year.

 

The Cabinet was therefore now in a position to consider the £0.790m requested to be carried forward by services and the allocation of the remaining variance for the year of £0.843m.

 

It was reported that the£0.790m that had been requested by services to be carried forward at the end of the year had been subject to further review as the various items did not meet the associated qualifying criteria. As they did not meet the underlying criteria, they had been treated as a ‘bid’ by services to retain a proportion of the overall favourable outturn variance of £1.633mbefore any further allocations are considered.

 

Appendix A to the Portfolio Holder’s report set out items totalling £0.475m, of the £0.790m requested to be retained by services, which it was proposed to approve, which would leave a balance of £0.315m.

 

Members were advised that, although subject to Cabinet’s approval, by default the amounts not agreed totalling £0.315mhad been added to the £0.843m general variance for the year, giving a total figure of £1.158m against which further allocations needed to be considered as part of the Portfolio Holder’s report.

 

Cabinet was informed that, in respect of the overall general fund revenue variance of £1.158m highlighted above, it was proposed to allocate this funding in 2019/20 as follows, which took account of a number of items / issues subsequently identified in early 2019/20 after the outturn report had been agreed:

 

Table 1

 

Proposed Allocation

Amount

Comments

Cost of Scanning Microfiche

£0.010m

To compliment the £0.025m requested by Planning as set out in Appendix A, this additional contribution will enable the scanning of microfiche held by the authority. This will free up space and support the wider initiatives that form part of the overall office transformation project.

 

Replacement of Elections Equipment

 

£0.010m

To renew a number of pieces of equipment that are reaching the end of their useful life and need updating

.

Purchase of laptops and tablet computers

£0.035m

This amount has been identified to support the purchase of IT equipment to support the new flexible working arrangements as part of the office / digital transformation projects, which includes replacement equipment for Members as  ...  view the full minutes text for item 24